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Every product owner is responsible for guiding their scrum team by adding several aspects and techniques to enhance performance and maximize the product value. In addition, they should define the backlog and relay updates to all the stakeholders involved to generate a successful sprint that will fulfill the customer's expectations. Therefore, relying on different types of reports is the primary key for every product owner to maintain a clear status, track progress, and lead the project in the right direction.
Below are the top five most valuable reports to help product owners meet their goals during any sprint.
Capacity report: The following report consists of historical and predictive data which will assist product owners in determining the team's workload abilities to accommodate customer demands. Product owners can distribute assignments according to the available workforce resources and engage them in total capacity without overexerting their team's limits.
Burndown chart: This chart shows the amount of work the team has completed and measures the outstanding tasks versus the time during a sprint. The product owner must update the sprint burndown chart daily, and every stakeholder should have access to it. It will help the scrum team to monitor their development and take corrective actions to resolve any issues to improve their timeline.
Sprint report: A sprint report is necessary for product owners to obtain daily insights into the progress and priorities across every sprint. It will indicate an overview of the remaining issues that are pushed to the backlog. The sprint report is similar to the burndown chart but has fewer details, making it easier to scan and, therefore, a valuable tool for retrospective meetings. In addition, it is an effective way to control your project's status and decrease the risk of roadblocks.
Epic and release burndown charts: These visual illustrations display the amount of features or epics accomplished throughout the project release. They help your scrum team align and implement their practices to avoid any "scope creep" hazard. The scrum master should update these charts at the end of every sprint.
Sprint velocity graph: This type of graph highlights the average rate of work your team can deliver within each sprint iteration. Velocity charts can estimate how fast your team can work through the backlog. As a result, product owners will accurately forecast their team's efficiency for upcoming projects and calculate the story points accordingly. To calculate the sprint velocity, add the total number of story points and divide them by the number of sprints. Using more sprints while measuring the velocity can give you a more accurate ratio.
Reporting is an essential approach to attain consistency during the workflow. Every product owner should integrate various reports that enable them to make better decisions and optimize product value. Regular practices should involve tracking value to improve all the project components while offering transparency for your team and satisfying the customer. Therefore, an organization should rely on appropriate software applications like Report Builder to cover all their reporting needs. This way, product owners can track value by generating detailed reports to acquire practical analysis that will result in upgraded sprint planning and continuous high-value deliverables.
Andreas Springer _Actonic_