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I want to organize friends wedding, which project form is the right one?

So, finally he got brave enough.

Now there is so much work to do.

  • Organize the first (close relatives) ceremony, including 
    • location
    • decoration,
    • seating arangement.
  • Organize the second for the second (public) ceremony,
    • location (possibly different from first)
    • decoration,
    • after wedding party
  • Organize the evening
    • location (possibly different from the other two)
    • decoration,
    • seating arangement.
    • speeches
    • games
      • suggestions and their prerequisite
    • dancing
      • onsite-teacher for situational learners
      • band
  • General
    • guest list
    • date

I'd like to use a jira management system. Since I am a software developer I am used to the look and feel and most ideas.

I'd like to have Epics for the level and tasks and subtasks respectively for the other. For the moment I just need a Done/NotDone workflow.

The most important feature is the timeline/roadmap, where I want to plan when I do what.

I tried using a software project, but thats an overkill. Also I dont want userstories and subtasks dont show up on the timeline.

Workmanager for tasks and projects dont have epics. Also, adding epics wont allow to group the tasks assigned to them on the timelime (and as of now there are many of them). Collapsing some of them would help to concentrate on some groups of tasks.

Adding epics as an issue type lead to strange behaviour (f.e.: can't create subtasks on the timeline anymore, I cannot assign already existing tasks in a batch to them). Anyway this is not a bug report.

In my experience, if there is so much not working, someone probably has taken a wrong turn at the start, so maybe there are better ways of doing this.


I am unable to find a suitable project form.

Are there better ways? Do I need to change the project? Did I miss configurations I could make? Do I understand project management wrong?

3 answers

1 accepted

0 votes
Answer accepted
Fabian Lim Community Leader Aug 31, 2021

Hi @ZeroSum

To he honest, I would just use a spreadsheet. If you need help from others and you are using jira, people will think you are crazy.

If they agree with jira, I would just go with a simple task management project with tasks and subtaks and use components as the main categories for each ceremony. You can create a single kanban board with swimlanes and separate via components.

Good luck.

Spreadsheet it is. I wanted a roadmap to move doings around and group them. Also adding a start and due date. Maybe summing up invested time afterwards. Wouldn't have thought this was too much for jira. Thank you for your time.

0 votes
Curt Holley Community Leader Sep 01, 2021

This looks much more glamourous and fun than a spreadsheet!


Planning my wedding with Jira - Valentines Day Edition (

It does indeed.

The video does not explain the ideas (how and why you do the things this way) behind the organizing though. Roadmap still doesnt show tasks. How do I deal with the clock? I would really like to see all the due dates on a calendar (the roadmap).

Curt Holley Community Leader Sep 05, 2021

I'm sure you could ask Jennifer for a bit more detail on "Why" she did it the way she did.

Beyond that, she used a Jira software project, not a Jira Work management one. She customised it to suit (as I believe you should/ would have to...bit either of the above project types)

If you use Jira Work Management, you can get the Calendar and timeline view to show "Due dates" and currently if you use Task (or story) with sub-tasks, they will next together in the timeline view.

Ultimately, to use Jira for such a purpose, you will need to customise and configure it to suit your needs, but then it sure should help you deliver on time.

0 votes
Jacob Vu Community Leader Aug 31, 2021

Hi @ZeroSum

Are you using Advanced Roadmaps for this as well or just Jira?

It sounds like you're trying to create a WBS in Jira which can be done - I'd go Epic -> story -> task.

  • Epic for the overall project which is the wedding.
  • Story for each big chunk of work (e.g. organize ceremony, etc.)
  • Task for each task

You'd be able to set start / end dates for each and dependencies but unless you have Roadmaps, you won't be able to see this in a schedule form.

Also, like Fabian mentioned, is this only for you to use? If others need to see this, they'd need to have a Jira license as well.

Hope this helps.

Jacob @ NorthTEK Consulting 

Tried to set this up, but there is just too much to configure to make this right. and I don't know half of it. Will not invest more time in jira. Thank you for your time.

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