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Jira Core is one of the most versatile project management tools for business teams working at departments such as finance, marketing, sales, and – that’s right – human resources. If you’re looking for a tool that could help your HR team organize tasks, streamline workflows and boost productivity, Jira Core is an excellent pick.
Create a workflow that matches your recruitment process
Every team has a different process in place for recruiting, onboarding, and other critical deliverables. There is no point to invest in a project management tool that forces your HR team to change their process.
Fortunately, Jira Core is a flexible tool that can be easily adjusted to match the unique requirements of your team and its workflows. For example, you can customize the issue workflow to match your recruitment process, even if it contains multiple steps such as pre-screening, general interview, or test assignment.
You can also use a modifiable board to create a view of your recruitment stream and customize it to get the sense of your progress at a glance. It’s also possible to create an issue for each role and then use subtasks for tracking individual candidates.
One way HR teams can use Jira Core is for setting new hires for success from day one. The idea here is using the task management feature that offers a straightforward workflow which takes tasks from ‘to do’ status to ‘done.’
Here’s how you can do this:
Another use case for Jira Core is candidate tracking. HR teams usually receive many job applications after advertising a new position. You can create a task for every candidate applying for a job and upload all the accompanying documents such as resume, CV, cover letter, and other attachments.
Depending on what your hiring process looks like, if the candidate is unsuccessful, you can simply place the corresponding task in the ‘done’ category. If you need to perform other tasks like interviews, background checks, or receive extra paperwork, you can mark the task as ‘in progress.’ Once you have a successful candidate, you can change the task status to ‘done’ and add comments to say that they’ve been successful.
Naturally, you clone the task every time you have a new candidate entering into your recruitment process.
Manage relevant files
One of the most helpful features of Jira Core is documentation tracking. When carrying out recruitment for an open position, hiring managers usually end up receiving hundreds if not thousands of applications. Moreover, every application includes more than just the CV: for example, cover letter, portfolios, letters of intent, and many other document types.
What happens to all the documents once they landed in the inbox of your HR team? With Jira Core, managing these files is much more comfortable. All it takes is selecting a specific issue dedicated to the recruitment of a candidate and clicking the attachment icon to easily add all the relevant documents procured throughout the recruitment process such as resume, references, cover letter, as well as notes of hiring managers who have interviewed the candidate
Measure team performance
Finally, the key advantage of using a project management tool is that it allows to precise measure productivity and performance of individual team members. All the steps are documented, and all the information is aggregated in one place. It helps hiring managers to find and report on any information they need – for example, the hiring velocity or the average progress of the company’s onboarding process. Thanks to extended reports and dashboards, it’s easy to understand potential bottlenecks in your process and deal with them before they become significant problems.
I hope you find this article useful and I would love to read your comments about how you manage your HR projects!!