Showing results for 
Search instead for 
Did you mean: 
Sign up Log in

Next challenges

Recent achievements

  • Global
  • Personal


  • Give kudos
  • Received
  • Given


  • Global

Trophy case

Kudos (beta program)

Kudos logo

You've been invited into the Kudos (beta program) private group. Chat with others in the program, or give feedback to Atlassian.

View group

It's not the same without you

Join the community to find out what other Atlassian users are discussing, debating and creating.

Atlassian Community Hero Image Collage

What is the best way to manage resources on Jira and synchronize them to MS Project?

Hi all,


I'm working on how to manage resources inside Jira software and get their workload synchronized together with MS Project.

I tried to use Advanced Roadmap but it is very difficult to manage resources, since it only considers teams. I saw some plugins that expand the project management and project planning with resource management but I didn't find the best solution yet. I also checked about Ceptah ( that should be the connector towards MS Project.

There is one point that is not clear for me: since we evaluate the issues in story points, how is it possible to make an analogy with the MS Project Workload that is based on hours or time spent?

Thank you for any answers and any consideration that you want to give

1 answer

Hi @nicola_campagna 

What exactly do you mean by managing resources?

If you think about it in terms of managing resources’ workload, perhaps you should consider BigPicture.
The Resources module provides all crucial information to manage resources both at project and portfolio levels but also can give an insight into resource utilization on a PI/Sprint level.

You can display capacity, remaining capacity, and workload both on the individual and Team level, which allows precise analyzing the consumption of currently utilized resources and forecasted availability. Data are color-coded what helps in the quick identification of both overallocation and under- allocation.
image - 2021-03-24T151336.797.png

Could you please tell me which data you would like to synchronize with MS Project?

Hi @Anna-SoftwarePlant 

thank you for your answer.

Yes, the meaning of my question was related to resources' workload and resources allocation management. The idea is to understand if a resource is under-allocated, over-allocated and if there is space in the team to put on another project on the timeline. Does this tool (BigPicture) support the evaluation of the workload in story points?


Regarding MS Project, the data to be synchronized would be the all the issues related to the projects and their statuses (in progress, done, etc...), the resources' workload and resources allocation. Is it possible to do it? I was wandering also how to match story points with hours, that is how MS Project is evaluating workload.

Like Anna-SoftwarePlant likes this

HI @nicola_campagna

It looks that your needs and BigPicture functionalities are matched. Yes, you can display the Original Estimate/Remaining Estimate/Time logged in Story Points. The values will be converted according to a defined story points conversion ratio.

Regarding synchronization with MS Project, what file format do you usually use to export/import data to/from this tool?

Hi @Anna-SoftwarePlant ,


thank you again for your answer. Actually we were looking for an automated solution to share the data between Jira and MS Projcet. We were thinking to give a try to Ceptah Bridge tool ( Do you know if it is compatible with BigPicture information regarding workload and story points - hours conversion?

Suggest an answer

Log in or Sign up to answer
Site Admin
Community showcase
Published in Marketplace Apps & Integrations

Bitbucket Smart Commits vs. Genius Commits - What's the difference?

If you already heard about Smart Commits in Bitbucket, know that you just stumbled upon something even better (and smarter!): Genius Commits by Better DevOps Automation for Jira Data Center (+ Server...

106 views 0 2
Read article

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you