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Use of Jira in Program Level management

Problem: how to create a "project" and dashboard to monitor, control, report, and integrate multiple project's into a "program" level view.

 

 

4 answers

4 accepted

1 vote
Answer accepted

There are several ways to do that depending on what you need, like using Advanced Roadmaps to extend the issue hierarchy or use an addon like Structure or BigPicture.

 

If you just want to use the standard Jira, then you can use the octopus setup :)

  • Create one Jira project for each subproject of the program as usual.
  • Create one Jira project for the Program. This is used for high level need or changes only.
  • In the Program, create a board that fetches issues from the program and all the projects.

This will bring everything into the Program board and you can set filters for each project or just the program to quickly focus on one or the other.

It is not perfect, but it should give you a decent overview, I hope.

1 vote
Answer accepted

Hi @John Braeger 

Well there are few things you can do.

  • Create a common dashboard with various gadgets
  • Use Kanban board
  • Use Automation rules to roll up some information
  • Ideally look at Advanced Roamaps to plan and track work across various projects, it will let you create your own hierarchy and much more
  • Try apps like BigPicture and Structure for specific needs
  • Or try a reporting app like eazyBI if you are more focused on analysing existing data

I hope it helps.

Ravi

0 votes
Answer accepted

Hi @John Braeger ,

 

Adding to the responses above, you could also consider Ativo Programs for Jira to visualize the different projects (teams) at Program level, together with the dependencies between issues:

ativo programs plan - filled 2.png

As for monitoring and control, there is a report per team (project) with issues/risks, progress per feature and a burn-up chart :

progress-only-cross-team.png

 

With kind regards,

Edwin Rozie - Ativo.io

0 votes
Answer accepted
Anna-BigPicture Marketplace Partner Dec 01, 2021

Hi @John Braeger

Taking into account your requirements, BigPicture seems to be a good match! 
 
First of all, flexible rules in defining a Program scope - BigPicture allows creating a defined collection of tasks based on a combination of multiple Jira projects and displaying them all on the roadmap. 
This approach greatly facilitates monitoring and measuring the progress on a single task,  project, or its iteration level but above all on a Program level (big picture view).
The plugin gives you the possibility to aggregate data of statuses, progress, and time tracking. 
Moreover, In the latest  8.2 version, we have improved reporting capabilities adding new reports types like cross-initiative team dependency diagrams and comprehensive risk matrices. Here you can read more. 

Just tag me in case of further questions. 

Thank you, Anna and everyone,

Would you have a sample business case/ROI you could share?  Would like to put together a proposal for leadership and having an example would help drive the effort.

Like Anna-BigPicture likes this
Anna-BigPicture Marketplace Partner Dec 13, 2021
I am happy to hear that you consider Big Picture as a potential PPM tool!
Please review our latest case study demonstrating 90% KPI improvement since our client - Metapack Group, applied BigPicture. The link is Metapack – from manual updates to automated flexibility and clarity with BigPicture.
 
However, please bear in mind that it is an example. I recommend you contact our Team to understand the situation within your organization better and indicate in detail the potential benefits for your business.
 
Contact details: sales@softwareplant.com

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