Showing results for 
Search instead for 
Did you mean: 
Sign up Log in

It's not the same without you

Join the community to find out what other Atlassian users are discussing, debating and creating.

Atlassian Community Hero Image Collage

Tracking stories through different boards

We have different tracks of working not working on the same stories in the same sprint, however we want to hand off a story to different boards and track their progress. For example, design has their own board and sprints and that will pass onto the Front End Development board backlog and they will move it into their sprints. Looking to see how best to manage this process and setup Jira to do this. 

1 answer

0 votes

Hello @kim_theobald ,

The layout can be rather simple or get as complex as needed to fit your exact needs as the customizability here can be quite vast, but a good approach to use scrum boards to track different phases would be to set up different issues as phases in the project for each part of the issue development cycle.  Then use automation Rules to create a new issue for the next phase for each team's board based on an issue type if you want different workflows for each portion of the work or a component to identify the issues current position in the cycle using the same workflow.

As a really basic example using the same workflow for three teams Design Team (DT), Development (DEV), and Testing (QA), and a workflow of "ToDo" > "InProgress" > "Done" > "Canceled", and flag each issue with a component "DT" for the initial step, "DEV" for stage 2, and "QA" for stage 3.

When you start the design phase the board for the design team can use a filter like:

Project = EXE and Component = "DT" order by rank asc

the issue will go through the workflow for design and can either be canceled if abandoning the work, or moved to "done" to move to the next stage.  And when moving the issue to done set up an automation rule with the transition being the trigger event to clone the issue but changing the component "DEV" for the next phase,  with something similar to the following example for our automation template library:

Then repeat the steps for each phase.  This will allow you to maintain an independent scrum board for each of the teams and track the progress of each set of issues in each phase.

and if you want to dig further into some of these concepts I put together some of our blog post resources that take a deeper dive into related topics that may help further:


Suggest an answer

Log in or Sign up to answer
Community showcase
Published in Trello

🏊‍♀️ Atlympic Event: Trello

Hello Community!  Quick disclaimer: We are running a contest on Community (The Atlympics!) from July 23rd - August 8th of 2021. If you are interested in participating in this contest (prizes! ...

99 views 1 10
Read article

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you