Multiple workflows in a single project.

[Osama Al-Areky]

Hello, 

Is it possible to have multiple workflows in the same project?. Meaning having a separate workflow for each board? becuase i was trying this but whenever I try to create a separate workflow and do the transitions, it prevents me and a message pop up telling me that it is not allowed to do this action on a draft workflow. While on the other side  transitions to a status from all is allowed. 

The current situation oblige me to use a signle and onyl a single workflow for all boards. What I wanted to do is to have multiple different boards with different workflows and hence with different status and transitions ( a board for marketing, a board for management, a board for finance ... etc). While they could share and have links on some status like the backlog or the done status. I don't want to view status from other boards when I do transitions for issues from a certain board; which is not the case now. 

[shetty · Accepted solution]

Hi,

you can edit notification scheme, add members(whom you want to notify about issue created) to one group and assign it to notification scheme under issue created

[Ian Walker]

Hi @shetty.  Can you give me an example of how to do this please?

[shetty]

You need to site admin to do this

Create a group and add users in user management

You need to be an jira admin to do this

Project>project settings>Notifications>Actions>edit>under issue created event, click add>select group which you want it to get notified>add.

after this the group containing users will get notified whenever someone creates issue

Note: Make sure that you are not editing default notification scheme instead copy the scheme and then edit

later on associate with project

Project>project settings>Notifications>Actions>use a different scheme

[Ian Walker]

Hi @shetty.

I followed your steps, it was going well, until I had to pick the group to notify for the new notification scheme.  The group that I wanted to add is not listed to be selected (even though I know it exists - JIRA said only 20 of 28 of our groups were shown).

How can I add the group that is not listed?

Thanks.

[shetty]

Hi @Ian Walker

you need to type your group name there,it will show the concerned group

[Ian Walker]

@shetty - Will that work if the group is not listed?

Thanks.

[shetty]

yes

[Ian Walker]

Hi @shetty.

Thanks for all your help so far.  I think I have it set up, but I have one related issue.

The group of users who will be notified when a new bug ticket is created contains JIRA users who we don't want to notify.

So, I removed them from the user group and it seems to then stop them from being able to access our JIRA board.  So, to make them have access again, I must add them back to the user group.

How can I remove the users from the user group, but still grant them access to the JIRA board?

Thanks.

[shetty]

Hi @Ian Walker

I have asked to create new group, do not modify the existing group as it might be used in some permissions and workflows

[Ian Walker]

Hello.

How would I be able to see who has permission to the board?

Thanks.

Ian

@shetty - Nevermind, found it!  Yes, the group has permissions to access the board.  So I will need to create a new group, just for notifications.

Thanks!

[shetty]

Hi @Ian Walker

yes

[Ian Walker]

Thanks so much for your help on this, @shetty!