Copy multiple projects from data centre to cloud for archive purposes

[Sarah Mathews]

The company I work for (company A) has acquired another company (company B). Company B uses Data Centre JIRA and has approx 70 projects. Company A uses JIRA in the cloud.

Company A wishes to take a copy of all of Company B's projects for archive purposes. All the projects must be read only on Company A's side (they will never be in production). Some of the projects may need to be accessed from time to time to view historical data, but most will never be touched (but we need to know we can access them if ever required).

Given we will never need to add data to these projects once they have been copied, what is the best method to do this? Should we use the Jira Cloud Migration assistant to copy everything from Company B to Company A's cloud site and then either hide the projects or make them read only? Or should we use Project Congfigurator? Or should we use offline archiving and only restore the projects when we need to access them? Or set up a separate site just for these archived projects? Or is there a better method in this scenario?

Any advice appreciated!

[Sloan]

Hi Paul

Jira itself has no feature to do this I think. :(

You can probably archive this with add-ons, check out the different automation and script add-ons the marketplace offers. 

https://marketplace.atlassian.com/search?query=automation

[Scott Theus]

Hi @Paul Edison,

Could you explain further what you mean by "overbooked?" I first think of time charged, but it could be resource allocations, due dates, or a number of others. 

Thanks,

-Scott

[Paul Edison]

Yes it i about time spent. if the item was estimated for 10 hours  but already 15 have been booked.

[Paul Edison]

Any Idea?

[Scott Theus]

As @Sloan N_ B_ mentioned, there is no way to do this with Jira out of the box.  The Big Picture add-on shows resource over allocations nicely,  but I don't know it sends notifications. 

Portfolio also manages team and individual scheduling well, but again, I'm not sure if it does notifications. 

There are other notification tools in the marketplace, I would suggest trying either of the above for your resource allocation and one of the notification tools to create custom notices based on the data from the resource allocations. 

I've never needed to set this up, but it's a great idea...Let us know if you are able to get it to work, it would be a perfect "how-to" article for the Community.

-Scott