Any suggestions for Workflow validation or Custom Field for a company-managed kanban board?

[Michelle Yip]

Hi Atlassian online community!

I'll appreciate any help I can get, looking for suggestions to refine my current workflow in a company-managed kanban board. I'm trying to see if there's a way to automatically bring a ticket that's created as To-Do, to In Progress so that it appears in the active board. My use case around this is to bring visibility to critical bugs detected quickly in the active board, so there's no need to dig through the board to find the ticket and bring it up. 

Also, welcome any suggestions on how I can better refine a Custom Field that I've set up, I am lacking the knowledge to setup the validations for this field to actually work. 

[Bastian Stehmann]

Hi @Tobias Löhr,

welcome to this community.

You do not need any plugin for that. 

The user needs an Jira account and you have to make sure that your permission schemes do not give permissions to "any loggend in user" and then you can add the user to one of the roles that are uses in the project the guest should have access to or if the guest should have limited permissions, you can also add a new project role first, give that role the permissions it should have and then add the guest to that role.

Then the guest will have only access to that single project and can not see any other project.

[Nic Brough -Adaptavist-]

No, you do this with the permissions.

Grant your user access to that single project by adding them to the right role, and make sure they do not have access to the other projects.

The second part of that usually means having to unpick Atlassian's dreadful default, which is to include the "can log in" group in the role of "user" in every project.

[Grigory Salnikov]

Hello and welcome to the Community!

This can be done with basic functionality in Jira (Permission Schemes). Please, make yourself familiar with this article.