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Project template permissions

Hi,

I see that Jira has this new way of creating projects which provides a library of templates for different departments (it is no longer only next gen or software projects).

I thought that  only admins of the platform can see all templates and rest of the users can only see a few random templates. Today I talked to a user that has access to all templates.

As Admin, I would like sole control to creating projects - do you know how I can manage access to project templates for rest of users?

This is quite a new feature so all documentation I can find still related to next gen + software projects and I do not find it helpful.

 

Thank you

Rocsana

2 answers

1 vote

Hi, @Rocsana Chereches !

You can remove "Create next-gen projects" permission from users through the Global Permissions Management - Manage global permissions :

Create projects separate from shared configurations and schemes. Next-gen projects don't affect existing projects or shared configurations like workflows, fields or permissions. Only licensed users can create next-gen projects.

Removing this permission does not delete existing next-gen projects.

Users with the Administer Jira permission can always create next-gen projects, even if that group is removed from this permission.

Hi Alex,

I did, but this does not stop users from creating projects.

For some reason it seems that we are using Jira Core's project templates and no longer just 'next gen' & 'software' so I assume the permissions you mentioned above does not apply in this case.

Are you aware if Jira made any changes from previous way of creating projects to Jira core?

0 votes
Daniel Ebers Community Leader May 07, 2021

Hi @Rocsana Chereches

while there is a new experience for creating projects the permission management should not be affected in a negative manner.

Could you please probably share a screenshot what a, non-privileged user, is seeing when trying to create a project?

Do they see all project templates or solely only them related to Jira Core (now: "Jira Work Management")? Even that type of project is bound to permissions as far as I know from the past.

Regards,
Daniel

Hi Daniel,

Thank you very much for your reply. 

Can you please define what a 'non- privileged' user is? For my company's platform there are only 2 admins and if I am not mistaken, these should be the only two people that are allowed to create projects once you turn off the ability to create 'next gen projects', as Alexander Bondarev mentioned above. 

Here is a screenshot of what a user can see. The user is not an admin of the platform but he is a project lead and when he wants to create a project, these are the options for him.

Projects Jira.PNGProjects Jira2.PNGI'm not completely sure why we cannot create next gen or software projects anymore, instead we have these options above (I guess this is Jira Core).

 

Any explanation would be valuable!

Rocsana

Yes, when there are only administrators available, and you have no further accounts, then they will be allowed to create projects (Users with the Administer Jira permission can always create next-gen projects, even if that group is removed from this permission.).

When you click on Jira Software, for example, there will follow another screen ("page"), there you will have the possibility to choose between a new company managed project or a new team management projects - assuming the permissions are set to do so.

Just testing on my instance I could see that an user without Jira administrator permissions (membership in "jira-administrators" group) they can create team management projects when the permission was set so.
As soon as I adjusted "Global Permissions" to forbid creation of team management projects an user not holding administrator permissions was not able to do so anymore (the option to browse the templates was not offered anymore at all).

I hope this would cover your question? I was not sure anymore after re-reading your initial ask - so please confirm if it helped or if anything is left unclear.

Hey Daniel,

One part of your answer I do not seem to understand is the very first paragraph. Would you mind explaining again? I am not familiar with this.

Everything else makes perfect sense and is super helpful. Could you please tell me how to get to these global permissions as I would like to ban project creation for anyone but myself and my boss (both admins of Jira). 

 

Thank you so much

Rocsana

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