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How do I require time spent on a task to be entered when someone moves a task from "To do" or "In Progress" to "Done" or to "Backlog"?
James, welcome to the Community! First let me ask if you really want to have time logged for each of these transition? To Do --> In Progress - generally speaking time isn't logged until you actually are In Progress. Certainly it makes sense to ask for time logged when moving to Done. However, consider that if the team is working correctly and logging time during the In Progress status then requiring them to log time when they are done might be redundant.
With my preaching out of the way ;-), You can easily require this by editing the workflow and adding in a validation step that there is some amount of time already logged. You can further add a screen to the transition that presents the time logging to the user such that they can log time.
Thanks for the reply Jack. As much as I hate to admit that I am a peon, I am just doing as requested by one of the managers I work for.
What he wants is when we move a task on the Kanban board from 'In Progress' to
'To do' a pop up prompt to enter time spent on the task. I think I will need screen caps to communicate this
as I indicated this is pretty straight forward to do but let me add a bit more color:
the fields you add need to align w/ what you want the user to be presented w/ so they can fill in the data. For example if the transition is to Done then I would have:
obviously, if the transition is not to Done (or similar closed status) you should not include the Resolution field since the work is not complete
hope that helps.
Thanks, I was able to do it by editing the workflows and adding transitions where you had mentioned. At the risk of taxing your patience, how could I require time spent instead of estimates of time remaining? Is it just a matter of creating a new transition?
Hmm, based on your question I gather that the current solution doesn’t allow time logging. I assumed it would. I haven’t tested this yet but may give it a try later.
now, 5 years later, using the current cloud version, I am also wanting to set up time logging on state transition. If I add the field "time tracking" in a screen, I also only see time estimate settings, and not work time spent logging fields. Do you have an updated suggestion?