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How to make the Kanban board sorted by the assignee?

Can anybody think how I can customize default Kanban columns so each of them corresponds to the particular assignee and displays all of the tasks assigned to him? Thank you.

2 answers

2 votes

Hi @Bogdan Savchenko welcome to the Atlassian community forum.

To proceed with the settings, you must be a "Board admin" or "project admin".

In the Kanban board, you can sort the column as per the assignee by configuring the swimlanes.

Path: Jira login>> Select the project >> On top right side click ... and choose board settings>> Choose Swimlanes tab.

Here is the documentation about the configuration that will help you:

Stay safe and stay healthy

Great. Thank you! 

May I also wonder if there a way to display only particular assignees? 

1 vote

Kanban columns are representative of status.  The only way you can make a column look like it is by assignee is by having a workflow that has status representing each possible assignee (which would no longer represent a process, making the issue tracking pretty useless)

You can slice up a board by rows though, look to the "swimlane" configuration and setting that to "assignee" - each assignee will then have a swimlane to themselves with only their issues in the lane.

Or maybe look to something like Comala Canvas for grid views of your issues (not boards)

Swimlane is OK to me. But maybe you know how to display only particular assignees rather than all of them? For instance, I'd like 5 guys to have a swimlane to themselves and the rest of the guys to be grouped under the kind of "Other" swimlane? Thank you.

Assignee is a coded swimlane setting, like Story, Epic and Project, but you can also use "Queries" to define swimlanes.  If you change from Assignee to Queries, you'll be presented with a list of name/query/description lines that you can add as many as you'd like to.

So, you could easily do swimlanes like:

  1. Alice's lane:  assignee = Alice
  2. The group's lane:  assignee in (Alice, Bob, Charlie)

I've deliberately included Alice in the second query to show something people often misunderstand about swimlanes.

Those two lines will give you three lanes containing:

  1. All of Alice's assigned issues
  2. All of Bob and Charlie's assigned issues
  3. All the other issues that are unassigned or assigned to people other than Alice, Bob and Charlie

The thing people often misunderstand is that a card can (rightly) only appear on a board once.  The swimlane queries are executed top to bottoms, so if a card appears in swimlane 1, even if it would be selected by the query in swimlane 2, it won't be in lane 2.  (Or "others" either)

Thank you for the explanations and examples! It was super helpful :)

Like Nic Brough _Adaptavist_ likes this

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