How to automate task + sub-task creation when new release is created

[Niklas Nygren]

Hi,

I have quite a long list of pre-deployment and deployment related tasks that I want to have included in every new Jira release. How can I use Jira automation for Task and Sub-task creation that is triggered when a new release version is created? So far I have only managed to create automation for creating a Task automatically, but cant seem to figure out how to add Sub-tasks to that. Any advise for this?

Reason I want to have a Task and Sub-tasks is that there are multiple people involved in the process and I want to be able to assign different parts of the process to different people, instead of just having a checklist within the Task.

[Thibaut Subra _Elements_]

Hello @Niklas Nygren 

Welcome to Community!

Did have the chance to check this tutorial? -> https://www.atlassian.com/agile/tutorials/how-to-auto-create-subtasks-with-jira-software-automation

Maybe it will help.

Regards

[Niklas Nygren]

Hi,

Indeed that tutorial is where I started trying to solve this, but no luck since that trigger starts from issue creation and my solution requires it to start from release creation.

This is where I am currently stuck:

[Wojciech Wardaszko _HeroCoders_]

Hi @Niklas Nygren

Welcome to the community!

It looks like for that rule to work you need to add a branch condition to specify with JQL the scope of the rule, so it would run against all matching issues. Without it, the rule does not have a collection of issues to run against.

Something simple like Project in ("my project") would likely suffice.

On the other hand, I noticed that you do not want to use a checklist because it cannot be assigned like sub-tasks can. I'm happy to inform you that with an app called Issue Checklist for Jira (both Free and Pro, developed by our team of HeroCoders) you can assign particular checklist items to specific people and they can see what items are assigned to them in their Jira Dashboard with the use of a simple widget that comes with our app. Maybe this approach would actually prove simpler to you.

In case you would like to discuss this approach further, please feel free to reply here or reach out to us via our service portal.

Cheers!

[Niklas Nygren]

Hi, 

Thanks for the suggestion, I just noticed that I have tried using your app for this same purpose earlier :) The problem with that is, that I need to be able to add some additional details inside one Checklist item, which isnt possible. Hence I am trying to get this implemented with Sub-tasks.

[Wojciech Wardaszko _HeroCoders_]

@Niklas Nygren

Would you mind sharing more about the additional details you need to put on the checklist item? We currently support assignee/mention, due date and an additional description. What else would you need to make this work?