How to automate a certain task when the deadline is reached?

[Wiliam Joaquim]

I have a task that I need to automate, when the deadline is reached, I want to move the card to a certain frame. I didn't find anything ready in the automation part. I also didn't find what looks for the deadline in smart values.

[Max Foerster - K15t · Accepted solution]

Hi @Wiliam Joaquim

have you thought about a scheduled automation rule? Look for overdue issues with a JQL search and let it execute once a day for example and let the returned issue be transitioned to a different status or whatever else you want to do with it. :)

Best, Max

[Wiliam Joaquim]

Which JQL expression would you use? I didn't find it in the documentation.

[Max Foerster - K15t]

Do you use the Due Date field in issues? If yes, simply use the JQL query "duedate < now()" for the overdue part. I would also reduce it further to only target specific projects. :) If you want to dive deeper into JQL and how to search for issues I recommend the following links:

• Get started with Advanced Search and JQL 
• and the official documentation of functions, fields, parameters, etc.

[Wiliam Joaquim]

thanks, it worked perfectly

[Max Foerster - K15t]

You're welcome, Wiliam! :) Have fun exploring Jira!

[John Funk]

Hi William,

You can use Automation for Jira with a Scheduled trigger that runs each day. When the due date (or whatever date field you are using) hits today's date, it will execute the action. 

[Wiliam Joaquim]

Sorry, I'm new to this world of Jira, could you give me a better example of how I could automate this rule?

[John Funk]

Here's some more information to help get you started: 

There are two types of automation:

• Global: In the Free version, you get 100 executions per product, per month
• Project: In all versions, you get unlimited executions per month

Automation Basics: https://www.atlassian.com/software/jira/guides/expand-jira/automation

You can do this via global rules to apply to all projects also. You'll need to be a Jira Admin/Site Admin, go to Jira Settings > System > Automation Rules (left-hand menu).

For more on using Automation For Jira see these help pages.

Jira Automation Template Library to help get you started quickly:

https://www.atlassian.com/software/jira/automation-template-library#/labels/all/customLabelId/1453