Hide DONE issues on specific day

Ingrid Andersen February 19, 2024

Is it possible to hide Done issues on a specific day of the week? For example, rather than just 1 week after resolution, can it be set to hide all tickets in the Done column on Friday evening or Saturday morning?

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Trudy Claspill
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February 19, 2024

Hello @Ingrid Andersen 

Welcome to the Atlassian community!

The only time you can configure the Hide Done option for a board is when that is a Kanban board either for a Company Managed project or based on a Saved Filter.

And the options available for that configuration are limited to time periods, not days of the week.

What problem are you trying to solve by this customization? If we understand the problem, we might be able to select an alternative.

Ingrid Andersen February 19, 2024

Ah thank you, we do have a Kanban board for a company managed project that is based on a saved filter, there was a request to have work that is Done be removed from the board at the end of each work week in order to get a clearer idea of what can be accomplished over the course of one week and to start the next Monday with a fresh board.

Trudy Claspill
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
February 19, 2024

Does you saved filter explicitly reference just one Project?

Are you using the Release Version functionality? You could look at doing that on a weekly basis to clear the Done column.

https://support.atlassian.com/jira-software-cloud/docs/deploy-a-release/

You might even be able to do this with an Automation rule, as shown below. Note I have not tested this rule with actual data, so I'm not guaranteeing it will work.

After the image is some explanation of the steps.

Screenshot 2024-02-19 at 3.08.39 PM.png

1. I would change the trigger to a Scheduled trigger, with no JQL defined, and set the schedule to run it weekly on the specified day of the week.

2. Here you are executing a filter to find all the issues in your Kanban board that are currently in the right-most column. You'll have to insert the name of your board's saved filter, and a comma separated list of the statuses mapped to the right most column.

3. Here you are checking to make sure that at least 1 matching issue was found.

4. Then you create a new version. This requires that your rule be scoped to a single project since Versions cannot span multiple projects. You can use a combination of explicit text and smart values (like the current date) to ensure you create a unique Version name.

5. Here you walk through the list of issues from the Lookup Issues action and set the Fix Versions on each one to the new version you created in step 4.

6. And then finally you Release the version you created. That will clear the "done" items from the board if your board has this sub-filter in the Configure Board > General settings.

Screenshot 2024-02-19 at 3.18.01 PM.png

 

And here is an expansion of the two steps in Step 5.

Screenshot 2024-02-19 at 3.19.35 PM.pngScreenshot 2024-02-19 at 3.19.48 PM.png

Ingrid Andersen February 19, 2024

Ooh! This has some good possibilities! Thank you! I will test this to see if it works.

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