Handling inactive users from a legacy system and license limits of Jira Software DC

[Alex Trebek]

Hello there!

We are evaluating Jira Software Data Center as a candidate for a corporate task management system.

One of the requirements is to import history from our current system. The system has been used for many years. Naturally lots of users mentioned as reporters, assignees, commenters etc in the legacy data are no longer working in the company. But it is critical to preserve the information after moving to Jira.

Could you please help us with information on following questions?

1. If those inactive users are imported to the system would it inhibit usability of the system in any way?

I don't have any examples, but perhaps someone experienced some side-effects.

2. How to make sure that those users are not counted as licensed users? Would it be sufficient to strip them from any User groups?

We are going to use Security Levels extensively with permissions based on Issue fields (native like Reporter, Assignee, and custom fields as well). Is it possible for the permission granted to the inactive user mentioned as, for example, Reporter to make the user a licensed one?

[Martin Bayer _MoroSystems_ s_r_o__ · Accepted solution]

Hi @Alex Trebek , it is simple and complex at once :). Users which are able to log in are calculated towards the licenced users (you can read more: https://confluence.atlassian.com/jirakb/get-list-of-licensed-users-in-jira-server-278695452.html).

Complex part is that Jira can contain more applications (Jira Core, Jira Software, Jira Service Management).

But basically -> removal of groups is sufficient to not to have user counted as licensed user.

ad Security levels) You can't set inactive user as reporter because of this issue: https://jira.atlassian.com/browse/JRASERVER-59132

[Martin Bayer _MoroSystems_ s_r_o__]

hI @Alex Trebek

for the Security Levels topic... if the user is part of the Security Level and the user is Inactive, usage of Security level will not affect this user... this user is still not able to log in... is it what you asked? :)

[Alex Trebek]

Hello @Martin Bayer _MoroSystems_ s_r_o__ !

Yes, I was concerned precisely with this matter.

Thanks a lot for the clarification!

[Alex Trebek]

Hi @Martin Bayer _MoroSystems_ s_r_o__ !

Thank you for the prompt response.

Good to hear that our assumptions are correct. We are really close to the user-tier upper bound, that's why it is important that no more users are counted as licensed than necessary.

But the question about Security Levels is still open.

Inactive users can be set by importing/updating issues through CSV/JSON import. Exactly the way the legacy data will be imported.