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Effective way to audit Jira Project Repository

I'm trying to find an effective method to query our cloud Jira Project Repository.  Right now the query used is searching through last update date of issues (of which there are thousands!) and is limited because of the 1000 rows returned limitation for cloud queries.  Does anyone have a suggestion of another way to target the last time a project was utilized, other than looking at individual issue updates? 

1 answer

Hi @Nancy N_ 

I do not recall any scripting add-ons which have MAX() and GROUP BY for parsing things like updated date/times.

There is a suggestion to add last-updated to the project list, which you may view and vote for here: https://jira.atlassian.com/browse/JRACLOUD-38622

There might be a marketplace add-on to perform instance audit/management, although I have not used any of these products.

I can think of a couple of brute-force methods to find last usage by project:

  • Add a webhook to push out all logged changes for the instance.  Use a log parser tool (something like Sumo Logic) to create a report that captures the latest changes by project.  You would see what changed, not what did not.  We tried that for logging admin changes that were not visible otherwise.
  • Create an automation rule (which you copy to each project), which runs on a schedule and uses JQL to return the last 100 items updated.  You could then log/email the maximum updated date/time.

 

Best regards,

Bill

Thank you Bill!  I'll pass these ideas on to our Engineering support team. 

~ Nancy N.

Like Bill Sheboy likes this

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