Create Tasks and subtasks for BAU on sprint start

[Dane]

Hi, I'm using jira Automate to create a story - General tasks
When a sprint starts for my team

I'm hoping to expand that functionality and create a sub task per team member for meetings and admin

I.E
Story is - General Tasks
Sub task is - 'Dane - Meetings and admin'
Second sub task is - 'Tim - meetings and admin

I can create the story without issue
But how do I add the subtasks underneath it? 

If I try adding a "subtask" I get "Error the rule has been configured with components that require issues to be provided by the trigger."

If I add it as a task underneath the story that will create the task without issue but it does not add the parent link to the task it's creating 

I saw some advice online about splitting this into two separate bits of automation but I'm not entirely sure how to link the issue to the task 

Note my team is 6 people, I don't need to be able to dynamically name and assign the tasks but having that context might be useful so any approach is fine by me 

[Ste Wright · Accepted solution]

Hi @Dane 

Can I confirm the rule is...

• When a Sprint starts
• Create a Story called "General Tasks"
• And then create several Sub-tasks

...is this correct?

I assume the Sub-tasks are static (i.e you'd create a number of separate Sub-tasks through Actions, one per user)?

---

If yes, this rule should work...

• Trigger: Sprint Started
• Action: Create Issue
  • Project = Project Here
  • Issue Type = Story
  • Fields...
    • Summary = General Tasks
• Branch: Related Issues
  • Type = Most recently created issue
    • Branch-Action: Create Issue
      • Project = Project Here - must match Story's Project
      • Issue Type = Sub-task
      • Parent = Current issue
      • Fields...
        • Summary = Dane - Meetings and admin
    • Branch-Action: Create Issue
      • Project = Project Here - must match Story's Project
      • Issue Type = Sub-task
      • Parent = Current issue
      • Fields...
        • Summary = Tim - meetings and admin
    • ...etc

---

The Branch allows you to continue to create issues, whilst referring to the original Story created within the same rule.

Ste

[Dane]

Thanks this worked for my use case!
Appreciate the assist

[Trudy Claspill]

Hello @Dane 

Welcome to the Atlassian community.

Whenever asking for help with an automation rule it is helpful to use if you include screen images that show your automation rule and the details of each step of the rule. We can't advise you on why it is not working or how to fix it without that information.