Automation: email when all tasks in Epic are done

[Staša Frank]

Dear all, 

I have a simple automation to set, but can not get it to work. 

We use Epics with Stories, Documents, Leads and Tasks. I would like to set an automation, that would send an email, when all the Tasks within Epics are finished (regardless of the Status of other Issue within Epic: Stories, Leads, Documents, etc. )
Is it possible? I tried to set JQL but failed several times. Any help would be appreciated :) 

[Alex Koxaras · Accepted solution]

Hi @Staša Frank 

I would do something like this:

• First you check that the issue transitioned to Done is a Task
• If it's a task then you search the parent
• For "stories" that are of issue type Task and they have a resolution
• Then you send the email

Hope that helps!

Alex

[Staša Frank]

Hi Alex and thank you for your help. 
Unfortunately it does not work. :/  It fails at branch condition. 
I guess Jira understands this rule as ''ok, look for issues in epic, and if all of them are tasks and done, then send email'' Since I have issues in Epic that are not all tasks, but also stories etc... it fails. :/ 

Any other ideas? 

[Alex Koxaras]

Hi @Staša Frank 

By saying "it fails", you don't give me a lot to help you :/

I need to see the audit log and identify the reason your rule fails. Mine worked like a charm. Can you also please share a screenshot of your rule?

Thanx!

[Staša Frank]

Sure: PP-122 is my task and PP-119 is Epic (contains two Tasks and one Story)
I even tried to set all the issues on Done and it still does not work. 

[Alex Koxaras]

@Staša Frank many many thanks for this request you had! I've got this after a bit of trial and error:

• Trigger is the same as before
• Add a check that the issue type is a task
• Lookupissues all tasks within the epic

"epic link" = {{issue.epic.key}} and issuetype = task

• Save the above size as a variable allTasks

{{lookupIssues.size}}

• Lookupissues all done tasks within the epic

"epic link" = {{issue.epic.key}} and issuetype = task and status = done 

• Save the above size as a variable doneTasks

{{lookupIssues.size}}

• Compare these two variables
• If they are equal, then send email

Try it and let me know!

Alex

P.S. Great, great, great exercise!!

[Staša Frank]

You are amazing. I had some problems, but it WORKS!!! 

Have a wonderful day! 

P.S. Glad I could help with exercise :D 

[Alex Koxaras]

Glad to know that it worked!

[DasJo]

Hey Frank,

u can the "Related issues condition" conditon:

[Staša Frank]

Hi and thank you for your help. But unfortunately this rule does not exclude other types of issues in Epic .:/