Renaming attachment files

[Kristina Kesen]

Hello everyone, 

Question: we'd like to create a request where employee can upload their expenses by raising a JIRA request and attaching the file to the request. 

Is there a way that the file being uploaded can be automatically renamed to the naming convention of our choice? (e.g. Employee number_Name_Expense claim_date). 

We can do this using google forms, but it would be great if you can tell me how to set this up on JIRA?

[Ash Yadav - VMotion IT Solutions]

Hi @Kristina Kesen , welcome to the Atlassian Community! 

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EDIT: I may have misread your original question however the below approach might still be useful, maybe it isn't. 

I've found this ticket currently open with the Atlassian Team: https://jira.atlassian.com/browse/JRACLOUD-25060

It appears that at the moment this isn't a possibility to do within Jira natively from what I've found. A 3rd party add-on solution might yield more success.

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You can achieve this with Automation (can also use ScriptRunner add-on but lets keep it simple for now). 

I've tested this just briefly (you can tweak it as you see fit). 

Step 1: Select your trigger (I used When: Issue Created)

Step 2: Select condition ( I used to check if attachment exists AND summary contains "Expense Report" 

Step 3: Select action (Then: Edit Issue Fields. Select Summary and use smart values). 

For the smart values I used the following: 

{{assignee.accountId}}_{{creator.displayName}}_{{now.jiraDate}}

See below: 

Hope this helps. 

Kind Regards, 

Ash