Adding approval step - how to add service management customers to a group?

[Stefan Froehlich]

Hi all,

I am considering implementing an additional step of approval for certain types of tickets. The individuals responsible for approving these tickets are currently customers in our Service Management project and there are only three of them in total.

Is it possible to add these three individuals to a Jira group, and then assign that group as the custom approvers for the specified tickets?

Or, would I need to manually select the three individuals each time using the general user picker?

Thank you,

Stefan

[Mikael Sandberg]

Short answer is no, customers cannot be added to Jira groups. In order to be added to a Jira group you have to be assigned a Jira license first.

[Mikael Sandberg]

You could use automation to add the thee individuals so that you do not have to do that manually for the specific tickets.

[Stefan Froehlich]

Hi Mikael,

that sounds like a good idea, I'll be looking into that. If you have any articles on that topic I would appreciate that very much as well.

Thank you,

Stefan

[Amirparsa Shiva]

Hello Stefan,

You can achieve this if you are using Approval Path For Jira, there is an external approvers option where you can group the external approvers email addresses into a table and add it to the description, the external approvers will then get a call for action every time you start the approval. There are also ways to automate the starting of the approvals.

Here is a blog that points this out: https://warsawdynamics.com/posts/approval-path-issue-field-email/

Hope that helped, best!
Parsa

[Stefan Froehlich]

Hi Parsa,

thank you for your reply. I was hoping to find a solution which is out of the box as we currently don't want to add additional add-ins.

Best,

Stefan