We have Automation that generates an email notification when a specific Request Type is created. We have a custom Form in that ticket that has a freeform numerical reponse. Is there a way to map the answer from one of the fields into the email body?
So if we have a form field "Change:" and the user inputs: 5.5
The email notification can include something along the lines of:
The value for Change has been updated to {{5.5}}?
Just like how we'd map something like the Summary or Description (e.g. {{issue.description}})?
We're trying to communicate specific details of an issue to a number of stakeholders without having to necessarily add them all as Participants to the request.
Unfortunately, it is not possible to use smart value to pull from a FORM's only field. Last time I checked that Atlassian is still working on incorporating FORMs APIs into Jira/JSM APIs.
It is still on their roadmap targeting Q1/Q2 2023
At this time, your only alternative is for you to map the FORM's only field to an actual JSM issue's field (i.e. a custom field), then you can reference the custom field via smart value in your automation rules.
Hope this helps.
Best, Joseph Chung Yin
Jira/JSM Functional Lead, Global Technology Applications Team
Viasat Inc.
Thank you! I will keep an eye out for updates on this.
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Currently the only way to include data from a Form in an automation would be if you have linked the Form field to a Jira field. You could then access that field in the automation and check if it is a specific number, something like this:
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Thank you for this potential solution.
As the number would be a freely entered field (think rate change or version number), it isn't something we can predict ahead of time. The idea would be to report what was entered, not if a specific value was entered.
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In that case then use use {{issue.myField}} in the reporting. Note that you cannot trigger the automation on when the issue is created if you are using Forms and link fields to Jira fields. The data in Forms is not transferred to the Jira field until after the issue is created, so in order to get the data you have to trigger on field value change.
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Hi Will,
Take a look at this article - it might have what you are looking for. I am in the process of trying the same thing right now.
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Thank you John.
I did see that, but had thought that ProForma was a separate app. This is the name of the system that drives the built-in Forms function?
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It is now integrated in Jira Cloud for JSM and is available without being a separate app. :-)
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