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Is there any way to hide fields in bulk when editing field configurations?

Robert Horan Dec 03, 2015

We have a good number of custom fields.  When I make a new field configuration all of these fields are visible by default, which means, if I were to give someone project admin rights, they would see anything not hidden, and hiding fields from the configuration is a PAINFULLY TEDIOUS practice - scroll to field, click hide, wait for refresh, scroll, etc....

There must be an easier way...

7 answers

2 votes
Kevin Bouman Aug 09, 2017

Robert,

I have ran into the same problem. When in the issue navigator, my users don't want to see all the CFs in JIRA they only want to see the CFs associated to their project. This is only possible by hiding the CFs in the field configuration associated with that project. 

I created a custom groovy script that can be ran from the ScriptRunner Script Console. You define the the Project Key and the field names that you want to be visable. then run it and it will hide all the CFs in that field configuration except for the ones that you defined to be visable.

I am trying to create a script to auto hide a CF in all field configurations when it is created but that is proving more dificult then I thought. I hope this helps with your problem. 

import com.atlassian.jira.component.ComponentAccessor
import com.atlassian.jira.issue.fields.FieldManager;
import com.atlassian.jira.issue.fields.CustomField;
import com.atlassian.jira.issue.fields.layout.field.FieldLayoutManager;
import com.atlassian.jira.issue.fields.layout.field.FieldLayoutItem;
import com.atlassian.jira.issue.fields.layout.field.EditableFieldLayout;
import com.atlassian.jira.project.Project

//*** Get Needed Managers ***
FieldManager fieldManager = ComponentAccessor.getFieldManager();
FieldLayoutManager layoutManager = ComponentAccessor.getComponent(FieldLayoutManager)

//*** Initialize Variables ***
String result = "Done";
String projKey = "KEY"; //JIRA project Key
String[] usedFields = [
"CF1", //Custom Field Name
"CF2" //Custom Field Name
] as String[]

//Only look in the specified project
Project nextProject = ComponentAccessor.getProjectManager().getProjectObjByKey(projKey)

//Get all the Unique Field Layouts related to the project
def fLayouts = layoutManager.getUniqueFieldLayouts(nextProject)

//Loop throught the layouts
for (layout in fLayouts){

//Check if the layout name is not Null
if (layout.getName() != null){

//Get the ID of the layout
def layoutId = layout.getId();

//Loop through all the layout items (Custom Fields)
for (cf in layout.getFieldLayoutItems()){

//Check if Custom Field
boolean isCF = fieldManager.isCustomField(cf.getOrderableField().getId());
if (isCF == true){

//*** Lookup Field Layout ***
EditableFieldLayout editableLayout = layoutManager.getEditableFieldLayout(layoutId);

//*** Lookup Custom Field ***
CustomField field = fieldManager.getCustomField(cf.getOrderableField().getId());
FieldLayoutItem item = editableLayout.getFieldLayoutItem(field);

//Set visablilty of field
if usedFields.contains(cf.getOrderableField().getName())){

//If item is hidden make it visible
if(item.isHidden() == true){
//*** Update Field Visability ***
editableLayout.show(item);
layoutManager.storeEditableFieldLayout(editableLayout)

}
}
else {
//*** Update Field Visability ***
editableLayout.hide(item);
layoutManager.storeEditableFieldLayout(editableLayout)
}
}

}
}
}
return result;
Paul Stallworth Community Leader Jan 05, 2018

This is a helpful starting point, thank you!

Robert Jahrling Jul 25, 2018
import com.atlassian.jira.component.ComponentAccessor
import com.atlassian.jira.issue.fields.FieldManager;
import com.atlassian.jira.issue.fields.CustomField;
import com.atlassian.jira.issue.fields.layout.field.FieldLayoutManager;
import com.atlassian.jira.issue.fields.layout.field.FieldLayoutItem;
import com.atlassian.jira.issue.fields.layout.field.EditableFieldLayout;
import com.atlassian.jira.project.Project
import org.apache.log4j.Level

log.setLevel(Level.INFO)

//*** Get Needed Managers ***
FieldManager fieldManager = ComponentAccessor.getFieldManager();
FieldLayoutManager layoutManager = ComponentAccessor.getComponent(FieldLayoutManager)

//*** Initialize Variables ***
String result = "Done";
String projKey = "Key"; //JIRA project Key
String[] usedFields = [
"Field 1",
"Field 2"
] as String[]

Project p = ComponentAccessor.getProjectManager().getProjectObjByKey(projKey)

def fieldLayouts = layoutManager.getUniqueFieldLayouts(p)

for (layout in fieldLayouts){
if (layout.getName() != null){
log.info "LAYOUT: ${layout.name}"
def layoutId = layout.getId();

EditableFieldLayout editableLayout = layoutManager.getEditableFieldLayout(layoutId);

for (fieldLayoutItem in layout.getFieldLayoutItems()){

//We won't touch system fields
boolean isCF = fieldManager.isCustomField(fieldLayoutItem.getOrderableField().getId());
if (isCF == true){
CustomField field = fieldManager.getCustomField(fieldLayoutItem.getOrderableField().getId());
FieldLayoutItem item = editableLayout.getFieldLayoutItem(field);

if (usedFields.contains(fieldLayoutItem.getOrderableField().getName())){
if(item.isHidden() == true){
editableLayout.show(item);
}
} else {
editableLayout.hide(item);
}
}
}
layoutManager.storeEditableFieldLayout(editableLayout)
}
}
return result;

 I hope you don't mind, Kevin; I did a little light editing on your code to make it more readable and more efficient. You don't need to save after every update; you can iterate over the fields and hide the unneeded ones and just save it once. In a system with hundreds of fields, your code takes hours to run. In my test environment, which has 800+ custom fields, the original code is heading into hour three of runtime against a field configuration scheme that has six field configurations (meaning that it's saving field configurations over 5000 times). The revised version here completed successfully in under a minute.

ramesh babu Mar 28, 2019

Awesome .. I ran the script on script runner script  for 1906 CF

Elapsed: 4483 ms
CPU time: 1055 ms

2 votes
Luke Machowski Jan 10, 2018

I have found a simple workaround that works OK given the poor UX around the screen. It effectively lets me quickly scroll down the page of fields and quickly disable fields that you don't want.

  1. Navigate to the Field Configuration you want to modify.
  2. Start scrolling down the list of fields and middle click the "Hide" link for fields you want to hide. This opens up a new window with that link (in Chrome) but has the effect of you clicking the link without the annoying refresh issue.
  3. You can ignore the opened tabs and close them all later once you are done. I use the "Close tabs to the right" feature by right clicking on the tab in Chrome.

 

By the way, the real nuisance and the reason why I need to hide the fields is because it causes a lot of clutter in the Bulk Edit screen. The solutions proposed around updating the Screen configuration don't affect the Bulk Edit screen.

Charles Nahm Apr 23, 2018

Thanks Luke.  It works a lot better than anything Atlassian has provided...

Paul Stallworth Community Leader Nov 08, 2018

I've used this method as well.  It's surprisingly quick depending upon how many fields you need to update.

Hi Robert,

Have you tried copying an existing Field Config? This should reduce the effort involved in hiding fields if another Field Config already has those fields hidden

Robert Horan Dec 03, 2015

None of my configuration have them hidden. Until now I have no project admins, so it wasn't an issue. I never looked at that screen.

Robert Horan Dec 11, 2015

Unfortunately this is also only a temporary measure, as any time a new field is added to the system it becomes visible.

Like Michael Aglas likes this
1 vote
Richard Cross Jan 19, 2017

Unfortunately, I'm coming to the conclusion that Atlassian believe custom fields are evil, and should be avoided at all costs. 

I come to this conclusion because there is absolutely ZERO SUPPORT OR SYMPATHY FROM ATLASSIAN for users whose systems have either intentionally or accidentally amassed a large collection of custom fields.  JIRA just isn't equipped to deal with it.

 

Rose Sahagun Jul 19, 2017

Richard I agree -  super tedious and I have spent a good 30mins trying to find informaiton on how to:

  • avoid new fields from automatically showing in a field configuration (it doesnt matter if I associate it to only one project, the field displays on existing AND new field configurations....WHYYYYYYYYYYYYYYYYY
  • even if the custom field is assigned to a project/issue type this is not a option when creating so the field shows in all field configs....also when you do restrict to a project/issue type it still shows for all field configs. 
  • easily (i.e. bulk) remove fields that should not be associated to a field configuration......as others have said 
  • keep field configurations from automatically being generated when you create a project as well as remove field configuration when you delete a project.

Guess Atlassian missed the opportunity to make the system more flexible this way - in order to set up multiple projects and use JIRA across various departments there will be multiple custom fields needed! This makes it a royal pain to administer - I have to go through 300+ fields and deselect those not used in a project...FOR ALL MY PROJECTS...pretty ridiculous. 

Anyone else found anything useful for this? 

0 votes
Jobin Kuruvilla [Go2Group] Community Leader Dec 03, 2015

I think the key is in using the screen schemes correctly. Make sure you have appropriate screens created for your projects and add only required fields on those screens.

When a new custom field is added, it will appear in a project only if you add the field into the screens used by that project.

Robert Horan Dec 03, 2015

It doesn't matter how the screens are configured, every bloody field in the system still appears unless explicitly hidden.

Robert Horan Dec 04, 2015

OK, for example, I created a project for one team that has something like 20 custom fields that were configured for use ONLY with that project. When I go to the project summary for other projects and look at the field configs, those fields still show. Why can't Jira only show the fields applicable to the project?

Jobin Kuruvilla [Go2Group] Community Leader Dec 04, 2015

Fields show in the field config but they won't appear when you create/edit an issue. If the fields are not on the screen and the fields are not associated with the project, they won't appear even if it is there in the field config screen. In your case, the 20 custom fields are configured for one project and they won't appear in the other projects even if they are using a field config scheme that has it.

Robert Horan Dec 09, 2015

The problem here is I want to give Project Admin rights to people, but don't want them snooping. Unfortunately Atlassian allows project admins to see FAR too much.

Robert Horan Dec 11, 2015

I don't want to expose EVERYTHING. There are going to be times when I need to give someone Project Admin access so they can create their own components, but I don't want them seeing certain things.

0 votes

Hi @Robert Horan!

It's probably too late to reply to you, but here's what I got anyway. New admins might still be running into this post (like I did).

I've set up a JMeter thread to workaround it. There are a few issues to deal with (like extracting the atl_token from the response header, setting up the controllers and the counting variable) but it worked like a charm!

This time I made an "Empty Field Configuration" which I'll clone for new projects.

I also use JMeter to reorder Statuses.

 

Cheers

Sambath Chhom Jun 07, 2018

Hello Rodrigo Carvalho,

so did you find a solution to hide fields in the bulk select?

If so could you be so kind and explain it?

Thanks

Rodrigo Martinez Community Leader Nov 08, 2018 • edited

Hi Sambath!

I used jmeter.

Here's a simplified walkthrough:

1) Create a new Field Configuration called "Empty" or whatever

2) Mouse over the first field's Hide link. See what parameter's on the URL. Here's "&hide=0". Do the same for the last customfield on the page. Here's "&hide=486".

3) Setup a jmeter with this XML file. It's in pt_BR but should work... mind the "REPLACE" comments before importing to Jmeter.

 

----

<?xml version="1.0" encoding="UTF-8"?>
<jmeterTestPlan version="1.2" properties="2.8" jmeter="2.13 r1665067">
<hashTree>
<TestPlan guiclass="TestPlanGui" testclass="TestPlan" testname="Hide Fields in Field Configuration" enabled="true">
<stringProp name="TestPlan.comments"></stringProp>
<boolProp name="TestPlan.functional_mode">false</boolProp>
<boolProp name="TestPlan.serialize_threadgroups">false</boolProp>
<elementProp name="TestPlan.user_defined_variables" elementType="Arguments" guiclass="ArgumentsPanel" testclass="Arguments" testname="Variáveis Definidas Pelo Usuário" enabled="true">
<collectionProp name="Arguments.arguments"/>
</elementProp>
<stringProp name="TestPlan.user_define_classpath"></stringProp>
</TestPlan>
<hashTree>
<ThreadGroup guiclass="ThreadGroupGui" testclass="ThreadGroup" testname="Thread" enabled="true">
<stringProp name="ThreadGroup.on_sample_error">stopthread</stringProp>
<elementProp name="ThreadGroup.main_controller" elementType="LoopController" guiclass="LoopControlPanel" testclass="LoopController" testname="Controlador de Iteração" enabled="true">
<boolProp name="LoopController.continue_forever">false</boolProp>
<stringProp name="LoopController.loops">1</stringProp>
</elementProp>
<stringProp name="ThreadGroup.num_threads">1</stringProp>
<stringProp name="ThreadGroup.ramp_time">1</stringProp>
<longProp name="ThreadGroup.start_time">1441750292000</longProp>
<longProp name="ThreadGroup.end_time">1441750292000</longProp>
<boolProp name="ThreadGroup.scheduler">false</boolProp>
<stringProp name="ThreadGroup.duration"></stringProp>
<stringProp name="ThreadGroup.delay"></stringProp>
</ThreadGroup>
<hashTree>
<Arguments guiclass="ArgumentsPanel" testclass="Arguments" testname="VARIAVEIS" enabled="true">
<collectionProp name="Arguments.arguments">
<elementProp name="loop_count" elementType="Argument">
<stringProp name="Argument.name">loop_count</stringProp>
<stringProp name="Argument.value">486</stringProp> <!-- REPLACE WITH (MAX ID - MIN ID) -->
<stringProp name="Argument.metadata">=</stringProp>
<stringProp name="Argument.desc">Número de vezes pra subir ou descer o status</stringProp>
</elementProp>
</collectionProp>
</Arguments>
<hashTree/>
<CookieManager guiclass="CookiePanel" testclass="CookieManager" testname="Cookie" enabled="true">
<collectionProp name="CookieManager.cookies"/>
<boolProp name="CookieManager.clearEachIteration">false</boolProp>
<stringProp name="CookieManager.implementation">org.apache.jmeter.protocol.http.control.HC4CookieHandler</stringProp>
</CookieManager>
<hashTree/>
<AuthManager guiclass="AuthPanel" testclass="AuthManager" testname="Auth" enabled="true">
<collectionProp name="AuthManager.auth_list"/>
</AuthManager>
<hashTree/>
<HeaderManager guiclass="HeaderPanel" testclass="HeaderManager" testname="Gerenciador de Cabeçalhos HTTP" enabled="true">
<collectionProp name="HeaderManager.headers"/>
</HeaderManager>
<hashTree/>
<ConfigTestElement guiclass="HttpDefaultsGui" testclass="ConfigTestElement" testname="HTTP Request Defaults" enabled="true">
<elementProp name="HTTPsampler.Arguments" elementType="Arguments" guiclass="HTTPArgumentsPanel" testclass="Arguments" testname="User Defined Variables" enabled="true">
<collectionProp name="Arguments.arguments"/>
</elementProp>
<stringProp name="HTTPSampler.domain">jira.yourdomain.com</stringProp> <!-- REPLACE WITH YOUT JIRA INSTANCE -->
<stringProp name="HTTPSampler.port"></stringProp>
<stringProp name="HTTPSampler.connect_timeout">60000</stringProp>
<stringProp name="HTTPSampler.response_timeout">60000</stringProp>
<stringProp name="HTTPSampler.protocol">https</stringProp>
<stringProp name="HTTPSampler.contentEncoding"></stringProp>
<stringProp name="HTTPSampler.path"></stringProp>
<stringProp name="HTTPSampler.implementation">HttpClient4</stringProp>
<stringProp name="HTTPSampler.concurrentPool">4</stringProp>
</ConfigTestElement>
<hashTree/>
<HTTPSamplerProxy guiclass="HttpTestSampleGui" testclass="HTTPSamplerProxy" testname="Login" enabled="true">
<elementProp name="HTTPsampler.Arguments" elementType="Arguments" guiclass="HTTPArgumentsPanel" testclass="Arguments" testname="Variáveis Definidas Pelo Usuário" enabled="true">
<collectionProp name="Arguments.arguments">
<elementProp name="os_username" elementType="HTTPArgument">
<boolProp name="HTTPArgument.always_encode">false</boolProp>
<stringProp name="Argument.value">XXX</stringProp> <!-- REPLACE WITH ADMIN USERNAME -->
<stringProp name="Argument.metadata">=</stringProp>
<boolProp name="HTTPArgument.use_equals">true</boolProp>
<stringProp name="Argument.name">os_username</stringProp>
</elementProp>
<elementProp name="os_password" elementType="HTTPArgument">
<boolProp name="HTTPArgument.always_encode">false</boolProp>
<stringProp name="Argument.value">XXX</stringProp> <!-- REPLACE WITH ADMIN PASSWORD -->
<stringProp name="Argument.metadata">=</stringProp>
<boolProp name="HTTPArgument.use_equals">true</boolProp>
<stringProp name="Argument.name">os_password</stringProp>
</elementProp>
</collectionProp>
</elementProp>
<stringProp name="HTTPSampler.domain"></stringProp>
<stringProp name="HTTPSampler.port"></stringProp>
<stringProp name="HTTPSampler.connect_timeout"></stringProp>
<stringProp name="HTTPSampler.response_timeout"></stringProp>
<stringProp name="HTTPSampler.protocol"></stringProp>
<stringProp name="HTTPSampler.contentEncoding"></stringProp>
<stringProp name="HTTPSampler.path">/rest/gadget/1.0/login</stringProp>
<stringProp name="HTTPSampler.method">POST</stringProp>
<boolProp name="HTTPSampler.follow_redirects">false</boolProp>
<boolProp name="HTTPSampler.auto_redirects">false</boolProp>
<boolProp name="HTTPSampler.use_keepalive">true</boolProp>
<boolProp name="HTTPSampler.DO_MULTIPART_POST">false</boolProp>
<boolProp name="HTTPSampler.BROWSER_COMPATIBLE_MULTIPART">true</boolProp>
<boolProp name="HTTPSampler.monitor">false</boolProp>
<stringProp name="HTTPSampler.embedded_url_re"></stringProp>
<stringProp name="TestPlan.comments">Faz login com um usuário admin no Jira</stringProp>
</HTTPSamplerProxy>
<hashTree>
<RegexExtractor guiclass="RegexExtractorGui" testclass="RegexExtractor" testname="Extractor de Expressão Regular" enabled="true">
<stringProp name="RegexExtractor.useHeaders">true</stringProp>
<stringProp name="RegexExtractor.refname">atl_token</stringProp>
<stringProp name="RegexExtractor.regex">atlassian\.xsrf\.token=(.*)?;</stringProp>
<stringProp name="RegexExtractor.template">$1$</stringProp>
<stringProp name="RegexExtractor.default"></stringProp>
<stringProp name="RegexExtractor.match_number">1</stringProp>
</RegexExtractor>
<hashTree/>
</hashTree>
<LoopController guiclass="LoopControlPanel" testclass="LoopController" testname="Repetição" enabled="true">
<boolProp name="LoopController.continue_forever">true</boolProp>
<stringProp name="LoopController.loops">${loop_count}</stringProp>
<stringProp name="TestPlan.comments">Repete a chamada da URL &quot;loop_count&quot; vezes</stringProp>
</LoopController>
<hashTree>
<HTTPSamplerProxy guiclass="HttpTestSampleGui" testclass="HTTPSamplerProxy" testname="Hide fields" enabled="true">
<elementProp name="HTTPsampler.Arguments" elementType="Arguments" guiclass="HTTPArgumentsPanel" testclass="Arguments" testname="Variáveis Definidas Pelo Usuário" enabled="true">
<collectionProp name="Arguments.arguments">
<elementProp name="atl_token" elementType="HTTPArgument">
<boolProp name="HTTPArgument.always_encode">true</boolProp>
<stringProp name="Argument.value">${atl_token}</stringProp>
<stringProp name="Argument.metadata">=</stringProp>
<boolProp name="HTTPArgument.use_equals">true</boolProp>
<stringProp name="Argument.name">atl_token</stringProp>
</elementProp>
<elementProp name="id" elementType="HTTPArgument">
<boolProp name="HTTPArgument.always_encode">false</boolProp>
<stringProp name="Argument.value">13000</stringProp> <!-- REPLACE WITH FIELD CONFIGURATION ID -->
<stringProp name="Argument.metadata">=</stringProp>
<boolProp name="HTTPArgument.use_equals">true</boolProp>
<stringProp name="Argument.name">id</stringProp>
</elementProp>
<elementProp name="hide" elementType="HTTPArgument">
<boolProp name="HTTPArgument.always_encode">false</boolProp>
<stringProp name="Argument.value">${hide}</stringProp>
<stringProp name="Argument.metadata">=</stringProp>
<boolProp name="HTTPArgument.use_equals">true</boolProp>
<stringProp name="Argument.name">hide</stringProp>
</elementProp>
</collectionProp>
</elementProp>
<stringProp name="HTTPSampler.domain"></stringProp>
<stringProp name="HTTPSampler.port"></stringProp>
<stringProp name="HTTPSampler.connect_timeout"></stringProp>
<stringProp name="HTTPSampler.response_timeout"></stringProp>
<stringProp name="HTTPSampler.protocol"></stringProp>
<stringProp name="HTTPSampler.contentEncoding"></stringProp>
<stringProp name="HTTPSampler.path">/secure/admin/EditFieldLayoutHide.jspa</stringProp>
<stringProp name="HTTPSampler.method">GET</stringProp>
<boolProp name="HTTPSampler.follow_redirects">false</boolProp>
<boolProp name="HTTPSampler.auto_redirects">false</boolProp>
<boolProp name="HTTPSampler.use_keepalive">true</boolProp>
<boolProp name="HTTPSampler.DO_MULTIPART_POST">false</boolProp>
<boolProp name="HTTPSampler.BROWSER_COMPATIBLE_MULTIPART">true</boolProp>
<boolProp name="HTTPSampler.monitor">false</boolProp>
<stringProp name="HTTPSampler.embedded_url_re"></stringProp>
<stringProp name="TestPlan.comments">Chama a URL parametrizada pra mover a ordem de um Status pra cima ou pra baixo</stringProp>
</HTTPSamplerProxy>
<hashTree/>
<CounterConfig guiclass="CounterConfigGui" testclass="CounterConfig" testname="Contador Hide" enabled="true">
<stringProp name="CounterConfig.start">0</stringProp> <!-- REPLACE WITH FIRST FIELD "HIDE" PARAM -->
<stringProp name="CounterConfig.end">486</stringProp> <!-- REPLACE WITH LAST FIELD "HIDE" PARAM -->
<stringProp name="CounterConfig.incr">1</stringProp>
<stringProp name="CounterConfig.name">hide</stringProp>
<stringProp name="CounterConfig.format"></stringProp>
<boolProp name="CounterConfig.per_user">false</boolProp>
</CounterConfig>
<hashTree/>
</hashTree>
</hashTree>
<ResultCollector guiclass="ViewResultsFullVisualizer" testclass="ResultCollector" testname="View Results Tree" enabled="true">
<boolProp name="ResultCollector.error_logging">false</boolProp>
<objProp>
<name>saveConfig</name>
<value class="SampleSaveConfiguration">
<time>true</time>
<latency>true</latency>
<timestamp>true</timestamp>
<success>true</success>
<label>true</label>
<code>true</code>
<message>true</message>
<threadName>true</threadName>
<dataType>true</dataType>
<encoding>false</encoding>
<assertions>true</assertions>
<subresults>true</subresults>
<responseData>false</responseData>
<samplerData>false</samplerData>
<xml>false</xml>
<fieldNames>false</fieldNames>
<responseHeaders>false</responseHeaders>
<requestHeaders>false</requestHeaders>
<responseDataOnError>false</responseDataOnError>
<saveAssertionResultsFailureMessage>false</saveAssertionResultsFailureMessage>
<assertionsResultsToSave>0</assertionsResultsToSave>
<bytes>true</bytes>
<threadCounts>true</threadCounts>
</value>
</objProp>
<stringProp name="filename"></stringProp>
</ResultCollector>
<hashTree/>
</hashTree>
</hashTree>
</jmeterTestPlan>
0 votes
Oleksandr Chalyi Feb 12, 2019

Please vote for new suggestions if it's relevant for you:

Allow more selection options in the JIRA Field Configuration Screen
https://jira.atlassian.com/browse/JRASERVER-68836

Allow only custom fields in project scope to be shown in field config linked to the project
https://jira.atlassian.com/browse/JRASERVER-68837

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