Tips for Confluence Administrators: Part 3

In Tips for Confluence Administrators: Part 2 We talked about some known bugs in Confluence, and I encourage you to vote for these serious bugs so that Atlassian can prioritize fixing them, such as

  • Copy/paste table cells does not work as expected when header cells are merged
  • Can't Copy Table Header
  • Nested table cannot be resized
  • Limited number of users with the same name appeared in the page restriction search

In addition to a few bugs, millions of Confluence users have made more optimization suggestions during use.

These suggestions may one day appear in the newly released version of Confluence, and users will participate in the co-creation of future versions of Confluence to some extent.

BTW, you can also find many alternatives in the comments of these suggestions, such as third-party plug-ins, self-developed methods, etc.

  • Global Find and replace

  • Link Report/Link Validator
  • Record permission changes in page history
  • Page edit permissions should be inherited by pages, like view permissions are
  • Text statistics like word count, character count, etc.
  • Provide ability to override Lucene tokenisation and stemming and search for exact text (literal search)
  • Allow admins to change Lucene's stop words
  • Disabling the ability to view the "Page History" on a space
  • Support for vertical alignment of table cell contents
  • Reverse ordering of comment lists

 


Global Find and replace

Customer has requested the ability to conduct a find and replace across an entire Confluence installation, within a space, within one or more selected spaces or within one or more pages.

https://jira.atlassian.com/browse/CONFSERVER-2522

https://marketplace.atlassian.com/apps/1217476/find-and-replace-utility-plugin?hosting=datacenter&tab=overview

https://marketplace.atlassian.com/apps/284/confluence-command-line-interface-cli?hosting=datacenter&tab=overview

https://marketplace.atlassian.com/apps/1212823/search-and-replace?hosting=server&tab=support

 


Link Report/Link Validator

Administrators may need to verify if links inside their Confluence pages are working properly. Doing that for a huge space requires time, since there's no automated way of doing this. In a space with 1000 pages, an administrator will need to check page by page and validate all links manually, which is extremely time consuming.

Confluence should have an automated way of verifying all links inside a given space and return a report for administrators to fix broken references.

https://community.atlassian.com/t5/Confluence-questions/how-do-I-find-all-external-links-in-a-confluence-space/qaq-p/446798

https://jira.atlassian.com/browse/CONFSERVER-55958

 


Record permission changes in page history

Allow for permission changes to be recorded in page history.

https://jira.atlassian.com/browse/CONFSERVER-19721

 


Page edit permissions should be inherited by pages, like view permissions are

Edit restrictions are not inherited.

When we have a big existing space and we want to change edit permissions of a hierarchy, it's very painfull because we have to change manually the permissions of every pages of this hierarchy.

We should be able to optionally inherit 'edit' permissions so as to 'view' permissions does.

https://jira.atlassian.com/browse/CONFSERVER-5095

https://community.atlassian.com/t5/Confluence-questions/What-exactly-is-Confluence-s-permission-inheritance-policy/qaq-p/1480852

https://marketplace.atlassian.com/apps/1221313/edit-permission-inheritance?hosting=datacenter&tab=overview

 


Text statistics like word count, character count, etc.

For collaborating on academic writing a word count feature is essential Almost every destination for an academic document has a word limit and it would be really helpful to see how the test is approaching this limit while writing it.

https://jira.atlassian.com/browse/CONFSERVER-7792

 


Provide ability to override Lucene tokenisation and stemming and search for exact text (literal search)

We would like to able to search for exact text, and not have Lucene tokenise, remove stop words, or do any stemming.

We partly use Confluence as a knowledge base for our own software product, which includes lots of system codes, acrnoyms etc. The specific use case that prompted this was a user wanting to search for the text "S/D". Lucene strips off the 'S', and the '/', leaving the search to just look for 'd'. Not particularly useful.

It would be brilliant if we could enter a query somehow that overrode this.

https://community.atlassian.com/t5/Confluence-questions/The-Confluence-query-cannot-return-the-correct-result/qaq-p/1877656#U1877712

https://jira.atlassian.com/browse/CONFSERVER-14910

 


Allow admins to change Lucene's stop words

It would be great if admins could edit the set of stop words used by Lucene.

https://jira.atlassian.com/browse/CONFSERVER-41370

https://confluence.atlassian.com/jirakb/how-to-remove-stop-words-in-jira-s-lucene-indexing-836111705.html

https://community.atlassian.com/t5/Answers-Developer-Questions/How-to-change-confluence-lucene-stop-words/qaq-p/463493

 


Disabling the ability to view the "Page History" on a space

It would be useful to have an option to simply disable the ability to see the Page History of pages on a specific space.

The idea of this improvement would to maintain Confluence saving the page history information but making not possible for users to delete the previous versions (either by accident or with malicious intent).

https://jira.atlassian.com/browse/CONFSERVER-34041

https://marketplace.atlassian.com/apps/1214087/space-admin-for-confluence?hosting=datacenter&tab=overview

 


Support for vertical alignment of table cell contents

Especially when merging columns, it would be nice to have the merged cells content aligned vertically.

https://jira.atlassian.com/browse/CONFSERVER-24453

https://marketplace.atlassian.com/apps/1222494/vertical-align-for-confluence?tab=overview&hosting=server

 


Reverse ordering of comment lists

Comments on pages should be ordered according to administrator's preference - the most recent comment can appear at the top or the bottom of the list.

https://davidsimpson.me/2012/01/24/how-to-reverse-the-order-of-comments-on-confluence-pages/

https://community.atlassian.com/t5/Jira-questions/How-to-change-order-of-comments/qaq-p/1018025

https://jira.atlassian.com/browse/CONFSERVER-2587

 


At the end of this article, maybe you want to know when these features will be released, or what new features will be available for Confluence and other Atlassian products in the next quarter or even a year, you can get them from the Data Center Roadmap!

https://www.atlassian.com/roadmap/data-center

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Tips for Confluence Administrators: Part 1

  • How to disable attachment downloads
  • How to hide elements in Confluence using CSS or JavaScript
  • How to skip the onboarding page (welcome.action) for new users in Confluence
  • confluence.collab.edit.user.limit
  • How to put an iFrame into Confluence
  • Finding Unused Spaces or Pages
  • How do I make my page completely private?
  • How to prevent a Space Administrator from delete their Space?

Tips for Confluence Administrators: Part 2

  • Restore same name pages from trash should not overwrite the existing page but add a history version
  • As a user I want Saved for later page/tab in Confluence to have the same sorting mechanism

  • Copy/paste table cells does not work as expected when header cells are merged
  • Confluence allows Page to be renamed to a title that has already existed(and restricted)
  • Limited number of users with the same name appeared in the page restriction search
  • Can't Copy Table Header
  • Duplicated content in pages after running Synchrony Hard Data Removal
  • Nested table cannot be resized
  • Support for assigning a task to multiple users


Tips for Confluence Administrators: Part 4

  • How to identify inactive users in Confluence
  • Not able to copy comments in Confluence
  • Make Confluence Space Permissions page read-only
  • Disable the display Creator, Last update And who updated
  • Restrict creating pages in the home page of a space
  • Enforce Password Complexity in Confluence
  • HTML macros are disabled by default
  • Redirect Confluence users to a new URL
  • Get a list of active users counting towards the Confluence license
  • Get the number users and groups in Confluence Server and Data Center
  • Hide Move and Copy menu for pages

 

3 comments

Teresa
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
January 29, 2023

Thank you for providing this information

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Dave Mathijs
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
January 29, 2023

Hi @Ollie Guan I voted for all of the open suggestions/bugs, some are closed.

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Ollie Guan
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
January 29, 2023

Hi @Dave Mathijs ,

Thanks for your feedback, as you mentioned some have been closed, but there are usually new tickets linked in Issue Links.

Hope these suggestions can be adopted, even if it is temporarily closed, I believe that some users will put forward it again in the future!

Like Craig Nodwell likes this

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