Indexed Documents from Sharepoint connector

[bcselewski]

When documents in Sharepoint are indexed by the connector with Rovo, where is the data stored? 

Is it actually storing a copy of the documents on a server, or just pulling the documents up via the connector in Sharepoint?  

Which permissions does the connector in Sharepoint?  Would it require Admin or just read only?  

[Anwesha Pan · Accepted solution]

Hi @bcselewski  👋🏻

First of all, welcome to community! ✨

To answer your questions:

• When documents in Sharepoint are indexed by the connector with Rovo, where is the data stored?

Rovo builds a secure, internal index (often referred to as the Teamwork Graph) to power AI-driven search and reasoning. It pulls content and structure metadata so users can easily find documents.

• Is it actually storing a copy of the documents on a server, or just pulling the documents up via the connector in Sharepoint? 

When Atlassian Rovo indexes your SharePoint documents, it builds a search index that basically replicates the data into the Atlassian ecosystem. The original documents remain securely stored in your Microsoft SharePoint environment.

• Which permissions does the connector in Sharepoint?  Would it require Admin or just read only?  

Rovo is read-only when it comes to indexing content and will strictly respect your existing SharePoint permissions.

You can also refer to this discussion if anything is missed from my end.

I hope this answers your questions. Please feel free to let me know for any other queries. 🙂

Thanks,
Anwesha

[bcselewski]

Thank you Anwesha.  I haven't been able to find any detailed documentation on the Atlassian site.  

[Anwesha Pan]

Hi @bcselewski 

Are you able to open this link - https://community.atlassian.com/forums/Rovo-questions/Details-on-Sharepoint-Connector-permissions/qaq-p/3164980

Thanks,
Anwesha

[bcselewski]

Yes.