sending a summary email for a version

[Deleted user]

I have several issues on jira server, which are associated with a fix version. When I release a version, I close a special issuetype issue called "release" and set it to "done". I would like to make it so that when this special issue is done, with automation for jira it is possible to send an email containing all the summaries and issue keys of all the issues that have the same fixversion as my "release" issue. I don't know if I have explained this well. So I'm experimenting but I can't solve using JQL called by automation for jira like: "list all issues with fixversion = the fixversion of this issue". I ask for your help if you can.

[Bill Sheboy]

Hi @[deleted] 

Which version of automation for Jira do you have: Lite (free) or Pro (paid license)?

If you have the Pro version, you could try using the Version Released trigger to find and send this information: https://confluence.atlassian.com/automation/triggers-993924804.html

If you have the Free version, your idea of using the "release" story would work, and you could branch on JQL as a batch to send the email.  If we assume your "release" story is also in the fixVersion, the JQL could be:

fixVersion = latestReleasedVersion(myProjectName)

or

fixVersion = {{triggerIssue.fixVersion}}

Kind regards,
Bill

[Deleted user]

@Bill Sheboy  

hi thanks for your reply, I'm using Jira Cloud so I think it's Automation "Pro" which is included in jira cloud right ?

You've given me some ideas to study, I'll do some testing over the weekend.

[Bill Sheboy]

Sorry, I noted that tag of "server" so I thought you were on that version.

For cloud, there is only one type of automation and it includes the Version Released trigger and Lookup Issues to help create that email.  Please take a look at these links for ideas on your rule:

https://support.atlassian.com/jira-software-cloud/docs/automation-triggers/#Automationtriggers-Versioncreated-updated-released

https://support.atlassian.com/jira-software-cloud/docs/smart-values-general/#Smartvaluesgeneral---lookupIssues--

https://support.atlassian.com/jira-software-cloud/docs/automation-actions/#Automationactions-Lookupissues

[Deleted user]

@Bill Sheboy  I thank you, I think I've solved it, I'll demo my stakeholders today and it should be fine. At this point all I can do is send you home a couple of bottles of good Italian wine... let me know.