project user & roles

[Michel Mondor]

Once my project was created it was given user and roles

Can i replace thse and delete them?

Will it impact my schema?

My version is jira 7 :( 

[Trudy Claspill]

Hello @Michel Mondor 

Project Roles are defined at a global level in Jira and are available in all projects. You can choose to use them or not within a given project.

If you delete globally defined Project Roles that will have a negative impact on Jira, wherever those roles are currently being used. That can include, but is not limited to,

- projects where users have been assigned to the role,

- in Notification schemes where the role may be used to specify the recipients of notifications

- in Workflows where Conditions, Validators, and Post Functions might reference project roles

- in saved Filters and Agile Board Quick Filters where roles may be referenced in filter criteria

If you want to deprecate Project Roles you should first create the new Roles then check all the above for use of the old roles. Fix all the references to use the new roles. Then, after finding and fixing all references to the old roles, it might be safe to delete them.

[Michel Mondor]

Thanks for your response

So i can delete the roles in user roles of my project without breaking anything?

They have been created wrong and we dont have a lot of access in jira and i dont want to ask for them, as it will be complicated

[Trudy Claspill]

NO, I did not says you can delete the roles without breaking anything.

Let us try to clarify your scenario.

Exactly what access do you have? Are you a Project Administrator?

Are you trying to remove users from Project Roles for just your project? If you are a Project Administrator you can do that, for your project. But you cannot remove the Project Role itself from your project. Project Roles are defined Globally and available in all projects.

If you remove users from project roles, that CAN break things. 

- Notifications may be configured to be sent to members of Project Roles. If you remove users from those roles, they may no longer receive expected notifications.

- Workflow conditions, validators, and post functions may be relying on project roles to let people execute transitions. If you remove people from those roles, they may no longer be able to execute those transitions.

- Permissions can be granted based on Project Roles. If you remove users from roles, they may no longer have permissions within the project.

[Michel Mondor]

I am the project admin.

Since the structure was badly made some roles are to wide in the project

I want to add me as admin and remove the DL jira administrator that gives too many people and do the same for developper roles etc

the red bars in the screenshot are the users added but i would like to remove the groups after only in the project

I would like to know if i can delete the groups cascaded into this project automaticaly by the schema if i add myself before doing so

[Trudy Claspill]

Being assigned to the Administrator role does not inherently give you permissions to administer the project. You need to confirm that the Administrator role is assigned to the Administer Project permission in the Permission Scheme associated with that project.

If you, individually, are assigned to a Project Role that has the Administer Projects permission in that Project's Permission Scheme, then you should retain the ability to administer the project after removing the group from that Administrator role.

Removing that group from that role might remove the group members' ability to administer the project, or it might not. That depends on how the Permissions are allocated in the Permissions Scheme used by the project.

The same is true for all the other Roles in the project. You have to look at the Permissions Scheme, the Notifications Scheme, and the Workflows to determine how those Roles are used, and the impact of removing or adding users/groups in those roles.

User may receive Permissions, Notifications, and Workflow access based on being a member of a Role. Or they may receive any of those by being a member of a User Group. Or they may receive any of those in other ways. 

I can't make a definitive statement about how change the members of Roles will impact your system.