how do i get consolidated view of multiple projects run in parallel?

[Caryn Yeoh]

e.g.  i have project 1 to project 5 customer projects that are run concurrently, how do i get high level view on these 5 projects in 1 page?

[Germán Morales _ Hiera]

Hi @Caryn Yeoh, on Standard you have a few native options for this.

The most direct one is a cross-project board. Create a saved filter with JQL like project in (PROJ1, PROJ2, PROJ3, PROJ4, PROJ5) AND status != Done, then create a new board from that filter. You get a single Kanban or Scrum view across all five projects. In board settings you can map columns so the statuses line up. Doc: Create a board based on filters

For a more summary-level view, create a dashboard and add gadgets (Filter Results, Pie Chart, Two Dimensional Filter Statistics) all pointing at the same cross-project filter. That gives you the "one page, five projects" overview without listing every single ticket.

If what you actually need is a timeline or Gantt-style view across projects, that lives in Plans, which is Premium only. On Standard the board + dashboard combo is the ceiling for native tooling.

[Arkadiusz Wroblewski]

Hello @Caryn Yeoh 

Jira Plans include this natively, but they require a Premium license.

On Jira Standard, the best workaround is to use a shared JQL filter to track the five projects, for example:

`project in (PROJ1, PROJ2, PROJ3, PROJ4, PROJ5)`

You can then use that filter in dashboards, boards, gadgets, or reports depending on what kind of consolidated view you need.

You can use this filter in two ways depending on what you need:

For reporting: Build a global Dashboard using gadgets like Two-Dimensional Filter Statistics (set to Project vs. Status) and Filter Results to quickly overview portfolio health and blockers.

For active management: Create a new Kanban or Scrum board using that saved filter as the source. In the board settings, set Swimlanes to "Projects" so each stream stays cleanly separated on a single screen.

Use the dashboard for stakeholder status updates and the cross-project board for daily task coordination.

Best,

Arkadiusz

[Rahul_RVS]

Hi @Caryn Yeoh 

With Jira premium you get Plans which can help with multiple projects view on a single screen. Other option is a mktplace app. We have built one for the same use case.

Agile Tools

The app allows you to view multiple projects status and their progress on a single screen. The app shines for consolidated views by combining hierarchy roll-ups, cross-project time tracking, bottleneck analysis, and exportable reports — all without switching between individual project boards.

Do give it a try.

Disclaimer : I am one of the app team member

[Alexey Pavlenko _App Developer_]

Hi @Caryn Yeoh ,

If every project has a scrum board, you can solve the task using the app I developed - Multi-team Scrum Metrics & Retrospectives. 

3 projects/boards/teams in the same view, 1 period selected for analysis:

3 projects/boards/teams in the same view, all periods are clicked for average metrics and dynamics:

With the app, besides tracking several projects you can also:

• Track:
  • Data across sprints, months, quarters, half-years or years. 
  • Several teams (including those ones sharing the same project) at once.
  • Velocity, capacity, allocation, completed story points (completed scope), planned (initial, final scopes), added and removed scopes, as well as other metrics. You can even create your own custom metrics using JQL.
  • Trends and average metrics across periods.
• Conduct Quantifiable retrospectives.
• And many more.

Best regards,
Alexey

[Andrey Dumnaziev]

Hi @Caryn Yeoh ,

If you are reffering to consolidated view of all the tickets from all projects, there is a 3rd party solution available in marketplace - https://marketplace.atlassian.com/apps/1113497994

just FYI, I am part of the team that was developing this plugin. 

[Huwen Arnone _Deiser_Devoteam_]

Hi @Caryn Yeoh by working with it every day, I would straightly recommend, by the means of Atlassian Marketplace Solutions, Projectrak for Jira, which in your case it will allow you to add these 5 projects, choosing or creating the fields you need (status, stakeholder, dates...), and then you'll get a centralized view in one page for your projects.

[Alina Chyzh_Grandia Solutions]

Hi @Caryn Yeoh ,

Jira doesn't offer a built-in single-page view that consolidates multiple projects into one unified dashboard, though you could create a dashboard with multiple gadgets filtered by project or use a saved filter with JQL like "project in (PROJ1, PROJ2, PROJ3, PROJ4, PROJ5)" to see issues across all five projects in a list view.

For a more visual high-level view, you might want to look at Report Hub( the app built by our team). It lets you create customizable reporting workspaces called Hubs where you can add multiple reports that pull from your five projects at once. You could combine things like a rollup report to see epic and story progress hierarchically, a release progress chart to track versions across projects, and custom charts to visualize status distribution or workload, all on a single page you can share or export to PDF. You can find it here: https://bit.ly/4cbZyIZ

[Danut M _StonikByte_]

Hi @Caryn Yeoh,

I am not aware of an easy way to achieve such a view using Jira’s out-of-the-box tools. It might be possible to create something similar using Jira Plans (formerly Advanced Roadmaps), but that would require a Premium plan.

Another option would be to look for an app on the Atlassian Marketplace that provides this type of report or dashboard gadget.

If you are open to trying an app, this can be easily achieved by using the gadgets offered by our Great Gadgets app. For your use case I would recommend using the Pivot Table & Pivot Chart gadget. 

It allows you to easily calculate you project progress in term of number of issues in each status or status category, or by sum of story points, or by percentage of completion. And you can display this as a table, heatmap table or charts of various types. 

Here are some examples on how it could be configured:

Is this what you are looking for? If you can provide more details about the data, statistics, or metrics you would like to display, I can suggest more relevant examples.

To get a view like that, the dashboard gadget should be configured like this:

Danut.

[Paul Glantschnig _Appfire_]

@Caryn Yeoh Following up on the cross-project filter and dashboard ideas already mentioned, if you want a single spreadsheet-style view across all five customer projects (not just gadgets or a board), another option worth knowing about.

If you're open to solutions from the Atlassian Marketplace, JXL lets you build a sheet scoped to JQL such as project in (PROJ1, PROJ2, PROJ3, PROJ4, PROJ5). You get one table with the columns you care about (status, assignee, due date, story points, and so on), sort and filter inline, and optionally group by project so each customer stream stays visible on one screen. You can also add sum-ups for high-level counts or totals per project.

That sheet can live on a Jira dashboard via the JXL gadget, or you can share a read-only link for stakeholders who only need the overview.

Disclosure: I work for the team that builds JXL.

Cheers, Paul