View a teams capacity over multiple projects within the one premium plan

[Gavin]

We have multiple scrum projects as work sources in a Jira Premium Plan.  We have several different teams working across these projects with each Team working on more than one project.  The Plan's timeline is on Capacity View and grouped by team.

How in the Plans Timeline view  do we measure the Teams capacity against multiple work sources?  We already group the capacity view by Team and the plan has all the relevant work sources

It appears that each Team can only have it's capacity measured against a single board.

[Rahul_RVS]

Hi @Gavin 

Welcome to the community !!

As suggested by Usman, if you would like to try a mktplace app for tracking resource workload and capacity planning across multiple projects/boards, take a look at

Capacity Planner 

The app offers:

1. Resource Tracking and Allocation : The app allows you to monitor and track various resources by adding them as part of a template, and their work allocation across multiple projects / sprints.

2. Real-time Visualization: Provides intuitive charts, graphs to visualize resource utilization and capacity levels in real-time.

3. Full Sprint / Project Fix version Capacity and Monitoring

Mode details here

[Usman]

Hello @Gavin 

You are correct in observing a significant limitation with Jira Advanced Roadmaps (Premium): each team’s capacity can be measured against only a single board as its "issue source" for sprint-based (Scrum) teams.

Jira Plans and Team Capacity Logic: When you configure a team in your plan, you must select a board as the team's issue source. The sprint structure and capacity of that team in the plan are then tied to that board’s sprints, sprint length, and board-specific estimates (story points or hours/days). See the guide here - https://support.atlassian.com/jira-software-cloud/docs/enable-capacity-planning-in-advanced-roadmaps/

Single Board Association: Advanced Roadmaps only displays and tracks team capacity for sprints that exist on the board associated with the team. If a team works across several projects (and therefore across multiple boards), you can only select one board per team to drive sprint and capacity calculations. Even if your plan contains multiple boards as work sources, each team’s sprint timeline and capacity calculations are linked to a single board at a time

Plan Requirements: Capacity on the timeline (with grouped-by-Team view) is only available when the plan’s issue sources are boards (not just filters or projects), and the teams are configured to use these boards as their source. The board must be a Scrum board with sprints enabled; Kanban teams use time-based weekly capacity, but also cannot span multiple boards for a single team's allocations

Here is a similar community post - https://community.atlassian.com/forums/Jira-questions/Multi-team-multi-project-capacity-planning-in-advanced-road-maps/qaq-p/2183173

Cross-Project/Board Workarounds

• Option 1: Create a new board with a filter that includes all the relevant issues (across multiple projects) that the team is responsible for. Set that board as the team’s source. This can be complex, since board sprint management might get messy with unrelated issues and conflicts.

• Option 2: Use third-party resource/capacity planning apps (such as ActivityTimeline or others), which can aggregate and visualize allocation/capacity across teams, people, and multiple projects/boards in a more flexible manner

Jira Advance roadmap design is currently one capacity board per team, so your teams’ true, holistic capacity across their full workload (from multiple projects/boards) will not be accurately reflected natively in the Advanced Roadmaps capacity view.