The Jira 'Create an issue V3' doesn't let me connect to the right space to create an issue.

[mark_overdijk]

I am building an automation that periodically checks if an task within a planner has moved from bucket based on the bucket ID. It will first gather all tasks, filter only the tasks added in the last 7 days and then filters those that have changed from Bucket ID based on a excel file stored in sharepoint ( there is another flow that puts all incoming tasks in the planner in an excel file with all information like Task ID, description, Bucket ID etc.). For every task there is a condition that looks whether the task already exists in the excel sheet. If no then add it to the excel file and if yes then put current Bucket ID in the New bucket ID column in the excel file. Then the second condition checks whether the old bucket ID and New bucket ID are the same of not. If yes, do nothing and if no then send an email to an admin adres and send all information via a JIRA action: 'Create an Issue V3' to JIRA to make a new issue type called task in a specific board in jira. However, for the Jira actionstep, it does not show the space I want to create an issue for (probably) due to pagenation (item limit per page). How can I make sure that the right space becomes selectable in the JIRA action step? The actionstep seems to arbitrarily show spaces I have access to but excludes the one I need. It seems that it doesnt show the spaces based on alphabetical order.

[Bill Sheboy]

Hi @mark_overdijk 

Your question seems related to using automation rules.  If so...context is important for the community to help.  Please post the following:

• what type of project is this: company-managed, team-managed, JPD, etc.
• an image of your complete automation rule in a single image for continuity
• images of any relevant actions / conditions / branches
• an image of the audit log details showing the rule execution
• explain what is not working as expected and why you believe that to be the case

Kind regards,
Bill

[mark_overdijk]

what type of project is this: company-managed, team-managed, JPD, etc. 

This is a company managed project that is managed by an IT department responsible for implementation of automations developed  

an image of your complete automation rule in a single image for continuity 

images of any relevant actions / conditions / branches 

• This is an automation run through power automate to get Microsoft update throught planner to jira spaces. It works as follows:  
• Recurrence — runs on a schedule 
• Alle taken weergeven vanuit de planner — fetches all Planner tasks 
• Taken filteren op taken van afgelopen 7 dagen — filters to tasks from the last 7 days 
• Taken afgelopen 7 dagen met een nieuwe Bucket ID — further filters to tasks with a changed Bucket ID 
• Toepassen op elk (Apply to each) loop:  
  • Checks Excel/SharePoint list for existing task details 
  • Waar (True): fetches task details → updates Excel row → updates SharePoint item 
  • Onwaar (False): updates an existing row, then checks if Bucket IDs differ:  
    • Waar: sends email about changed Bucket ID → "Een nieuw probleem maken (V3)" — creates a Jira issue 
    • Onwaar: records current timestamp 

an image of the audit log details showing the rule execution 

What do you exactly mean?  Do you want the JSON output from the flow test run?

explain what is not working as expected and why you believe that to be the case 

The last step is where I can select the spaces, I have access to but it only shows a selection of the spaces and not the one I want to create an issue for. I think this is due to the limit of 50 items it can show (pagenation). But somehow, I can’t get the space even though I have access and have developer rights to the spaces. Therefore, the flow is failing because it can’t create an issue in the correct space I want. So, I don’t know why the space (Name: M365) does not show up in the list and why I can’t select it.  

[Bill Sheboy]

Thanks for that information, @mark_overdijk 

You have posted this question in the Atlassian products community, but your question seems to be about Microsoft Power Automate features.

I recommend checking any community / support for that product (i.e., Microsoft Power Automate) to learn why all of the Jira spaces are not shown in that tool.