Tempo timesheet approval for certain teams

[Lisa Bowman]

Hi, I was wondering if there is a way to apply Tempo timesheet approval for a certain group/user?

We have a number of permanent staff but quite a lot of contractors that we would like to put the approval process in place for.

We do ask our permanent staff to log their time, this is purely for analysis on time taken on individual tasks.

Any thoughts/comments? TIA

[Walter Buggenhout · Accepted solution]

Hi @Lisa Bowman and welcome to the Community!

Approvals in Tempo are always based on teams. Approve timesheet permission. You can see an overview of team permisisons in this documentation page.

By default, the approval permission is part of the team role, but you can also assign the specific approve timesheets permission to other people by specifying a separate, custom role in the team.

Key to solve your challenge will always be to create a tempo team for the group of people you want to link to one/more approvers of their timesheets.

Hope this helps! 

[Lisa Bowman]

Hi Walter,

Thanks for the welcome and your advice! I have a better understanding of permissions now.

I guess I'm looking to see if I can turn off 'submitting' timesheets for approval for our permanent staff and only have our contractors submitting timesheets for approval?

TIA

[Walter Buggenhout]

Hey @Lisa Bowman,

You enable the timesheet approval process or you don't (for your entire Jira instance). However, it is not so that enabling the feature will suddenly get your users blocked from doing their work if they don't submit their timesheet or if approvers fail to approve.

Worth mentioning is that the approval process does apply locks to hours logged in a previous period. So be aware that your users will not be able to update hours (add/edit/delete) in a certain period (e.g. the previous month) after it has been closed.

[Lisa Bowman]

Hi Walter,

I had a feeling that would be the answer! Very appreciative of your advice, so thank you very much!

[Shawn Stevens]

We had the same issue. 95% of my company didn't want to have to approve timesheets, so we did something like what Walter suggested. As for the "Submitting" button there wasn't a way to turn that off for the 95% (FTE's) that didn't need to submit. We had to basically tell folks (FTE) you do not have to click on submit your timesheet. We have it setup up that if you do it will tell you that no approvers and will error out. 

Not great. I even worked with Tempo support and architect to see if there was a way around the submit timesheet button. There wasn't that I was told.