Project Clean Up: Archiving vs Deleting with a Back-Up

[Kavitha Chandrasekaran]

Hi All 

We are considering two options for Project clean-up. 

1) Keeping the Archived project in live instance and grouping those to specific Schemes and Workflows only for Archived projects. Not a real clean-up but gives some sort of organisation/separation of Active and Archived projects. 

2) Take a back-up of the instance, delete the Archived projects in the live instance.

If needed, restore the back-Up to a sandbox. We have Enterprise edition allowing for 10 Sandboxes. 

In the event a project needs to be restored, export specific projects from Sandbox and import to the Live site. 

Anyone see any major issues with the second approach. I think this will be much cleaner and quicker, when you have 200-300 projects Archived and linked to all kinds of Workflows and Workflow Schemes along with Active projects.

Thank You! 

[Matteo Vecchiato]

Hi @Kavitha Chandrasekaran ,

In my recently experience about moving project between sandbox and production, the copy of project and configuration is not very clean and produce duplication of custom fields, workflows and so on.

If I should take the decision, I would prefer to maintain the project as archived for the required time, and then delete when not required; otherwise, try to use an external tool for backups that offer integration with Atlassian.

I hope it helps

[Kavitha Chandrasekaran]

Thanks much! Yes understand. Don't want to create additional clean-up. 

[Carlos Garcia Navarro]

Hi @Kavitha Chandrasekaran , It should work, but just to make sure you don't experience issues (like the ones Matteo mentioned), can you run a test and try to import a backup into a sandbox?

https://support.atlassian.com/jira-cloud-administration/docs/export-issues/

[Marc - Devoteam]

Hi @Matteo Vecchiato 

I agree whit @Matteo Vecchiato on his concerns.

In my opinion it depends, what is you need to restore, issue information only?

Yes then using a sandbox for restoring can be a simple option to keep your main instance clean, except if you use 3rd party apps that hold crucial information in field etc.. then I would use the archive method.

This related to the concerns of @Matteo Vecchiato 

[Matteo Vecchiato]

Yes @Marc - Devoteam , the restoration of apps data and copy data from sandbox to production is very challenging.