Only show sub-tasks on Kadban board, for tickets currently being worked on.

[Patrick Kennific]

I feel i know the answer to this one already, but since we're still fairly new to working on this side of Jira, i figured i'd ask, since its entirely likely I'm missing something.

Straight to the point, we're looking to have it, so that ONLY sub tasks for tickets currently selected for developement (IE not in the backlog), to show on the Kadban board, regardless if they are of the same status or not..

We have the base workflow status for the subtasks as  "To Do", which is where they sit until we start to work on them. If we set all tickets of "to do" status into the "Ready" column we have created, it just puts all of the sub tasks into that column, regardless of whether the parent ticket is actually being worked on or not.

Is there anyway to deal with this, other then the main one I'm thinking, of creating another step in the workflow for just that purpose of separating the ones being worked on or not?

Thanks for any assistance!

[John Funk · Accepted solution]

Hi Patrick - Welcome to the Atlassian Community!

There's at least two different ways to approach this, maybe more. But I will offer two.  :-)

1. Change the filter used by the board to only show what you want. Now, IMHO, I think that might be overkill for what you want. But up to you.

2. Simply create a Quick Filter on the board to only display the cards you want to see. Something to the effect of:

issuetype = Sub-task and status != Backlog

[Patrick Kennific]

Quick filter may be an option we end up going for, but looking for more for the possibility of a just not having them show on the board itself at all if possible, while leaving the ones that currently do not have an active parent ticket, safely in the backlog untouched(and all other ticket types and status's as well of course).

Is there a way to do that with the board filter itself, or would that also effect the tickets showing/available in the backlog as well?

And thank you for your assistance!

[John Funk]

You should be able to do that with the board filter itself, just take into account the status. 

Something like (Project = ABC and status = Backlog)  OR (Project = ABC and issuetype = Sub-task)

[Patrick Kennific]

In this case, sorry for the silence(haven't had much time recently to look into it) this wouldn't have worked exactly, as we want sub tasks to show only IF the parent task is also active on the board(has a status that's not backlog basically).

We ended up getting some assistance in the end on the manner, and found a filter that did end up working for us on the matter below.

project = ***** AND (issuetype not in (Sub-task) OR issueFunction in subtasksOf("issuetype not in (Sub-task) and status != Backlog")) ORDER BY Rank ASC

You were correct on the board filter, that helped point us in the right direction on the matter though!

SO this ended up showing us all tickets on the Kadban board that aren't aren't sub-tasks, and only showing sub-tasks belonging to tickets that are currently active on the Kadban board, in case anyone in the future is looking for something similar!

[John Funk]

Glad you got to a solution.  :-)