New project invisible to other users.

[Lena Sargsyan]

Hi, dear community,

I am about to migrate our business project from Asana to Jira. And I would like it to be hidden from the other Jira project members (namely engineers) and be visible only to the administrative staff (ordinary Jira users - not Jira admins) of the company. 

Thanks in advance.

[Alex Koxaras -Relational-]

Hi @Lena Sargsyan 

Give the Browse Project permission only to the selected group (administrative staff) you want to view. Remove as well the Create Issue permission from all unwanted groups. That would be enough.

Let me know if that worked out for you.

[Lena Sargsyan]

Thanks 

I dont have any groups created.  Should I create one?

[Lena Sargsyan]

I have created a project and name it Business Project  and now I am adding  permissions using grant to a single user. But frankly, it is very uncomfortable that you have to add manually the same 3-4 names to every permission. I thought, there must be another solution with I am not aware of :/

Please advise 

[Lena Sargsyan]

Also, regarding this Business Project:  I have created an issue type called MNG Task (Management tasks) and would like to associate those tasks only to the Business Project but that everyone from the other projects could assign this type of tasks to one of that 4 people from the Business Project. How this can be implemented?

Sorry, if couldn't explain clearly what I want to say.

Please ask me questions for clarification.

[Alex Koxaras -Relational-]

@Lena Sargsyan sorry for the late reply. 

• First of all, create a group via user management e.g. "administrative-staff"
• Add the users who you want to have visibility to this project to the above group
• From cog > wheel >system > project roles create a new role which you will grant to this new group. Give it a name of your choice (keep in mind that project roles are global) e.g. "Admin Staff"
• On the project you created give the "Admin Staff" role to the "administrative-staff" group
• On project settings > permissions click edit permissions
• Grant all the desirable permissions to your "Admin Staff" role

On the pic below I use the "Testers" role:

[Alex Koxaras -Relational-]

Concerning this:

I have created an issue type called MNG Task (Management tasks) and would like to associate those tasks only to the Business Project but that everyone from the other projects could assign this type of tasks to one of that 4 people from the Business Project. How this can be implemented?

it's two new requests you have there. The first is the association of the issue type to the project via the workflow scheme which is associated to that project.
The other has to do with the overall permission scheme.

To associate an issue type with a project:

• Go to project settings > issue types > actions > edit issue types
• Add the new issue type to that scheme and click save
• Keep in mind that the above issue type scheme might be shared with other projects.

For this issue to be assigned by other people to the 4 administrative staff members you have to grant the "other people" the following permissions:

• Browse project
• Create issue
• Assign issues

And you have to add the "admin staff" role on the "assignable user" permissions 

[Lena Sargsyan]

Thanks, I have done almost the same !

But I would like to other people be able to view and edit only the issues they have created and the rest of the project to stay invisible. For that purpose, I set the "Browse Project" permission to the 4 admin staff members and reporters. It seams working. I don't know if it can be conflicting with something else during the working process , but now it works.

So, I have a project which is visible to every user but it is empty for them until they create some issue and become a reporter. Thus they only see the issues they have created.

Also I have set Issue security level which allows to hide certain issues from some of the 4 admin staff users. Just what I needed!

Thanks!