Multiple owners for an asset object

[Pierangelo Repetti]

Hello,

I am exploring the Assets feature recently enabled in the Standard plan.

I'd like to manage the whole history of people an asset has been assigned to, complete with start and end date. For instance, a laptop now assigned to John (April 2026 to now) was previously used by Kate (April 2025 to April 2026) and before by Jean (December 2023 to April 2025) and so on.

I'm interested to know if anyone in the community has implemented something like that how.

Thank you

[Arkadiusz Wroblewski · Accepted solution]

Hi @Pierangelo Repetti 

you can definitely track that in Assets, but I wouldn’t recommend just cramming multiple owners into one field on the laptop object. Since you are really looking for an assignment history rather than a list of current co-owners, it's better to model those changes as distinct records.

While Assets does have a built-in history log for every object, it’s much cleaner to create a separate "Asset Assignment History"  object type. Each entry in that object would link the specific asset to a person and include fields for the start date, end date, and a status flag to show if it’s the active assignment. By keeping only one "Current Owner"  field on the laptop itself for quick visibility and using this separate object for the timeline, you’ll have a much more structured setup that is far easier to report on than if you were just overwriting attributes over and over and over...

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[Pierangelo Repetti]

Great answer, thank you