Multiple Teams in one project board config

[Lynn Wilson]

Hello community:  

I have a 'project team' for a specific effort.  However, some of those resources are on other teams where additional work needs to be done (on that dev teams workflows that include QA automation, etc..) 

My challenge is I need to see ALL the work from the resources on the main project board. The main project is linked to the Parent initiative and the Epics for the main project team are used for reporting project health/status. 

Heres what I've done so far: 

• Initiative is created - so I *could duplicate the main project epics to the sub teams - but this is messy and not ideal. 
• I've updated the filter on the main project board to include other teams work by using labels.  This is messy because our team sprints and others are in Kanban.  Also.. when you do this then the Jira Software main team board Timeline functionality breaks because Jira doesnt allow for more than one project to be linked. 
• I can create a primary ticket on the main project board and link the associated teams work to it.  This works but is problematic to actually visualize the sub-teams work and the estimation, timelines, etc.   (Its also duplicative) 
• I can stop trying to use Jira timelines in the main project board and move to 'reporting' timelines using Jira Plans, pulling in the Initiative and Epic level information for all teams.  Again... I feel this is duplicative in nature.. I want to use the core timeline functionality on the main project board so things stay updated dynamically and when I'm running standups with the team everyone's work is visualized there - single pane of glass. 

Suggestions or experience on how others have accomplished this without all the workarounds would be appreciated!  

Thanks in advance! 

[Trudy Claspill · Accepted solution]

Hello @Lynn Wilson 

If you insist on using the core timeline functionality and work exists in other spaces, then the only native solution is to create duplicate issues within your space for the work in those other spaces. That leads to challenges in keeping the data synchronized between the duplicated items.

If you don't want to duplicate the item data in your project and you need a timeline that includes data from multiple projects/spaces the only native solution is to use the Jira Plans feature.

[Lynn Wilson]

Thank you @Trudy Claspill - I appreciate the confirmation! 

[Marc -Devoteam- · Accepted solution]

Hi @Lynn Wilson 

@Trudy Claspill is right here.

Time line on a project board is related to a single team. This is how this is as intended, if you want to work based on multiple teams deliver work/value to a shared goal, you need to start using Plans.

This is not duplicative, but they way to provide a time line based on information from multiple teams working on driving combined goals.

This is working with a PPM (Project Portfolio Management), this is also a simple way to show higher management the status of progress for multiple Epics in a structured way.

[Lynn Wilson]

Thanks @Marc -Devoteam-  - I appreciate the confirmation and am already using Plans.  Just wanted to be sure there was no new featuresets I was missing.  This is more about the team to team collaboration for how things are structured in my Org.    But I'll make it work!   Appreciate the time