Looking for faster ways to capture Jira issues without breaking focus?

[Vishal Sahu]

What I’m trying to do:
I’m trying to make it easier for our team to capture and update issues in Jira when ideas or blockers come up during standups, reviews, or ad-hoc discussions.

What I’ve tried so far:
We’ve used Jira’s issue templates, quick create, and backlog grooming to stay organized. These work well once you’re in Jira, but we noticed that updates often get delayed when people are deep in discussions or switching contexts.

We also tested an internal setup using a voice-based assistant (Gennie) to capture issues or comments verbally and sync them later, mainly to see if it reduces missed details.

What’s not working or still unclear:
I’m curious how other teams handle real-time issue capture without slowing down meetings or relying on memory afterward.

Do you use specific Jira workflows, automations, integrations, or habits that help with this?
Would love to hear what’s worked well in real-world team setups.

Thanks in advance!

[Tomislav Tobijas]

This is a good question @Vishal Sahu 

As we use Loom a lot, I would maybe suggest giving this a try. Simply add a Loom notetaker to your meeting to make notes about these discussions you have. If you're on the Business + AI plan, it can generate very decent meeting notes, which would then state which items would need to be updated.

Loom itself cannot update the items directly, but if you combine it with Rovo (and Rovo skills), I think that would be quite a combo.

I did work with this a couple of times. The scenario was something like:

• Use Loom to record a meeting
• Loom generates meeting notes
• Use Rovo to go through meeting notes and the whole recording and generate additional content (our case was related to creating content in Confluence, but it should work with Jira too)

This is all quite 'experimental', but I believe it can speed up the whole process enormously ⚡

Cheers,
Tobi