I want to create an automation

[Siya]

I want to create an automation where, when I start a new sprint, all the 'Done' tasks from the previous sprint should not appear in the new sprint. Can anyone help me with this?

[Pallavi Shirodkar]

Hi @Siya 

Sample Automation Steps

• Trigger: Sprint started

• Branch: For issues in the sprint

  • Condition: If Status = Done

  • Action: Edit issue → Sprint = (empty)

Example (Jira Automation Rule)

• WHEN: Sprint started

• FOR: Issues in the sprint

  • IF: Status equals “Done”

  • THEN: Edit issue fields → Sprint = (clear field)

[Siya]

Hi pallavi thank you , i have added till if but unable to add then condition.

[Pallavi Shirodkar]

Hi @Siya 

What issue are you getting over there? Could you please share the screenshot.

[Yogesh Mude]

@Siya  you just need to select EDIT work items action and then add Sprint field and leave it empty.

[Siya]

its  working fine but moved testing items in to done and removed all items

[Siya]

can you help why this is happening and how can revoke those tasks

[Kenneth Rodhil Pangan]

Nice job working through this. It can be tricky to get those board columns and statuses lined up the first time.

When I set up similar automations, I also like to keep a clear internal doc outlining all the board settings and workflow steps. I personally use eesel AI for this. It helps me avoid accidentally moving or losing tasks when tweaking automations.

Glad you got it sorted out.

[Trudy Claspill]

Hello @Siya 

Welcome to the Atlassian community.

In a Scrum board Jira considers the issues "complete" when the issues are in the column farthest to the right. Issues in all other columns are considered "incomplete" and will be moved to the backlog or the next sprint.

From the image you shared with @Yogesh Mude your column for the Done status issues is not the column farthest to the right. If you move the Done column over to become the column farthest to the right, then those issues will be considered "complete" at the end of the sprint and will no longer be added to future sprints. Then you won't need the automation rule.

[Yogesh Mude]

@Siya See there are few things you need to keep in mind while working with Sprint.

1. Whenever you are completing the sprint, all the unresolved work items will be either moved to the new sprint or the bcklog.

2. So if you select the new sprint then obvisouly all the unresolved work items will be moved to the new sprint (selected), that means the resolved work item wont move.

So, i assume you have not mapped the correct status with the board columns Or something wrong with your resolutions.

Can you share your board column snap with the active sprint. 

[Siya]

@Yogesh Mude  

[Yogesh Mude]

@Siya  The shared snaps is of workflow, we need an board settings --> column and the active sprint one.

[Siya]

HI @Yogesh Mude 

[Yogesh Mude]

@Siya As mentioned by @Trudy Claspill  The DONE column should be the last column then only jira  board considered those items are completed irrespective of resolutions/states. So ensure that the DONE column should be the last one.

[Siya]

Thank you  yogesh for your help i have updated this. 

[Yogesh Mude]

@Siya  you updated the workflow status but you need to move you board column to the rightmost.

[Siya]

Okay did that. Thank you for helping me out