How to create a Automation rule for creating sub task automatically when story is story is created

[Vimal G]

I am facing an issue while creating automation rule for creating sub task automatically when story is created, i am having two mandatory fields called Modules and Affects version. when i am trying to execute the rule i am getting two error.

1.  Affects versions is required. (versions), Modules is required. (customfield_10308)

2. Given parent work item does not belong to appropriate hierarchy. (parentId)

[Trudy Claspill]

Hello @Vimal G 

What type of project does this concern? Get that information from the View All Project page under the Projects menu.

Is the "Sub-task" issue type available in that project? Check carefully. In Team Managed projects the default name for the issue type at level -1 is usually "Subtask" without the dash.

For the Parent field try changing the setting to Trigger Work Item.

For the Affected Versions and Modules field try clicking the ... button to the right of the field and selecting COPY.

That will fill the field with text like this:

Click on that text and you should get a pop-up similar to this:

Change the Issue to copy value from selection to Trigger Work Item

Close the pop-up. Save the rule, and try executing it again. Let us know the results.

[Gor Greyan]

Hi @Vimal G

What type of field is the Module?

Try the following smart values.

Affected Version - {{triggerIssue.fields.versions.name}} or {{triggerIssue.fields.versions}}
Modules -  {{triggerIssue.fields.customfield_XXXXX}}

Let us know about the results.

[Tinker Fadoua]

• You will be the one creating the Story Work Item
• Yes the condition you have make sense
• If module and affects version are mandatory you don't need to add them in the condition
• It seems like you are creating the subtask and all you need to do is inherit the fields (please make sure the fields are available in subtask screen as well

[Vimal G]

yes, the fields are available in Sub Task level also but the still it showing the error that Modules fields are required

The Module field in the subtask is not fetching the required data from the story. The smart value i provided for Modules field is wrong. Can you suggest me how to provide the  smart value

[Tinker Fadoua]

@Vimal G  the solution provided above which is copy from the current issue should work.

Any luck?

Best,

Fadoua

[Tinker Fadoua]

@Vimal G 

Can you please share your automation rule? Please hide any confidential information

Best,

Fadoua

[Vimal G]

Please take a look into it