How do you track staff capacity hours per project (projected vs actual)

[Rosemary Conner]

We would like to be able to project and capture estimated resource hours needed per project for resource planning.  We want to be able to justify the projected hours in a project for each person involved and determine where they are over capacity and by how much.  We want to be able to use reports to justify whether or not new hires are needed, and if so, what area.

We just converted from data center to cloud, and in data center there is activity/ timeline but I cannot seem to find it in Jira cloud.  How do you use the tool to track resource capacity for your departments?

[Rahul_RVS]

Hi @Rosemary Conner 

If you would like to try a mktplace app for tracking resource workload and capacity planning across multiple projects/boards, take a look at

Capacity Planner 

The app offers:

1. Resource Tracking and Allocation : The app allows you to monitor and track various resources by adding them as part of a template, and their work allocation across multiple projects / sprints.

2. Real-time Visualization: Provides intuitive charts, graphs to visualize resource utilization and capacity levels in real-time.

3. Full Sprint / Project Fix version Capacity and Monitoring

Mode details here

[Dave Rosenlund _Trundl_]

Welcome to the community, @Rosemary Conner 👋

As @Gracjan Wesołowski _HeroCoders_'s response suggests, there is no out-of-the-box solution for capacity planning in Jira. You'll need to look to the Atlassian Marketplace for an Atlassian-partner-developed add-on.  Gracjan's company's product is one of many possible solutions. 

Rather than pitching a specific product (my company makes one, too — Simple Portfolio Management), here is a marketplace search approach I would suggest (because only you can turn the marketplace search knobs to best suite your needs).

I also suggest you consider joining Program/Project Masters, an online/virtual Atlassian Community Events chapter dedicated to topics like this one. 

Best,

-dave

[Rosemary Conner]

Thank you for the additional content, I have taken a look, that are so many options.  :)  We are new to Atlassian and finding our way through the troves of material.

[Gracjan Wesołowski _HeroCoders_]

Hi @Rosemary Conner 

Welcome to the community.

If you are interested in third-party addons, I can recommend our Portfolio app.

We have created this app specifically to easily monitor all projects, their statuses, and dependencies in a single view.

With built-in capacity planning, you can effectively allocate resources and ensure that projects stay aligned with business objectives:

If you are interested, you can book a demo here.

Best Regards.

Gracjan

[Rosemary Conner]

Thank you