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Help with automating assigning issues to releases

ray.geroski February 13, 2025

We would like to automatically assign issues to a release/fix version when they transition to a certain status, such as Ready to Deploy. In the standard automation features associated with releases, we can add to the next unreleased version. This won't work in our project, however, because we have multiple teams with releases working from different boards, so there will be multiple unreleased versions at any given time. In addition, the board for which we'd like to auto-add issues to releases may have multiple unreleased versions at a time due to existing processes (a release isn't marked as Released until all linked issues have been verified in the production environment, which can take days, even weeks).

So we'd like to know if there's a way we can use smart values to link issues to the correct release. Is there a way to do this based on a date range? For example, we do weekly releases, so if an issue were to be transitioned to Ready to Deploy in the range that falls within a certain week, we could attach it to that week's fix version. The question is, how can we identify that week's release? Is there a way to identify a fix version outside of its name?

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Bill Sheboy
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February 13, 2025

Hi @ray.geroski 

Short answer: maybe this is possible, depending upon how you determine from an issue which version is needed.

 

Surprisingly, within an automation rule's access to an issue, all of the project versions are available in the smart value: {{issue.project.versions}}  This is independent of the Fix Versions and Affects Versions fields.

And so that information could be filtered / searched to find the correct ID or name of the version you need, perhaps using smart value, list filtering or dynamic list search methods.

If you show your current rule and describe how you determine the correct version for an issue, that will help the community advise what is possible.

 

Kind regards,
Bill

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