Groups and how to find where they are used in Jira Software - Cloud

[Stephanie Resendez]

I am working through auditing our Groups but, I am not sure how to determine if a group is used in any specific place. I'd like to see By Group, every place it has permissions in Jira.

In the cloud, is there a way for me to see if a group is used in any of these places?

• Shared Filters: Viewer access or Edit access
• Shared Dashboards: Viewer access or Edit access
• Gadget Configurations

Bonus if I can easily get the info for these as well so I don't have to open every project and every scheme to look for groups.

• Project Permissions
• Permission Schemes
• Global Permissions
• Any other place I may have missed

[First Dawn LLC]

Hi @Stephanie Resendez , we've also wanted a way to find everywhere a group is used in Jira in one place. 

We created a Jira Cloud app that helps you find usages of groups in your Jira cloud instance. The app searches for group usage across Projects, Project Roles, Custom Field references, Permission Schemes, Issue Security Schemes, Notification Schemes, Workflows, and Filter Shares/Edits/JQLs. 

Since objects like Permission Schemes can also be associated to Project Roles, the app also looks for transitive usage of a group via Project Roles. 

The app is called Lens Group Debugger for Jira, and you can find it here: https://marketplace.atlassian.com/1236381 

Try the app out, and let us know what you think. Thanks!

[Teri Michaels]

This will allow you to locate where user groups are within permission schemes: https://support.atlassian.com/jira/kb/how-to-find-group-usage-in-permission-schemes-for-jira-cloud-via-rest-api-and-python/

[Byron Galietta]

I found these 3rd party apps today when looking how to do this:

Group Master for Confluence | Atlassian Marketplace

Group Master for Jira | Atlassian Marketplace

Lens Group Debugger for Jira | Atlassian Marketplace

[Jonathan Bohlmann]

The first two "Group Master" are for Data Center only : A cloud version of this app is currently not available.

[Jacki Kientzle]

I just found this.  Not perfect, but could be helpful. https://community.atlassian.com/t5/Jira-questions/How-to-find-a-group-usage/qaq-p/2316929

[Jacki Kientzle]

Never mind.  Support said they can't help with this and gave me this link: https://confluence.atlassian.com/support/atlassian-support-offerings-193299636.html

[Christian Beck]

I think the shared filters can be seen on the "Filters" page in the administration (/jira/secure/admin/filters/ViewSharedFilters.jspa).

[Stephanie Resendez]

Thank you, but I'm looking for a way to find everywhere a group is used in Jira in one place. Essentially, aggregated data by Group. It would take quite a bit of time to scroll through hundreds of shared filters and various dashboards and projects to determine which group is used where. 

[Rosa M Fossi]

Hi Stephanie,  have you found a way to retrieve this information?  We find ourselves in an audit, and need to provide EVERYWHERE that certain groups appear and I'm at a loss! 

[Polly Off]

I am also looking for this capability and would greatly welcome an answer if someone has found a way to do this.

[Stephanie Resendez]

I unfortunately never found a way to do this easily. 

[Tiina Savolainen]

Has anyone find how to do this?

[Jacki Kientzle]

I'm looking for a way to do this exact thing as well.  Anyone have any tips?

[boris_rougagnou]

Me too please.

[Marcie Talbot]

Same here. It's impossible to clean up groups if you don't know where they are being used. As far as I can tell, having done a good bit of searching, Atlassian has yet to provide a way for cloud users to do this - unless you buy a 3rd party app which I can't do as we are on a budget. BTW, we pay for 3 premium licenses for 200 users.