Global Multiproject Top - Management View Jira - How to?

[Vanda Ceric]

So a bit of context. 

Company has multiple locations and multiple teams (DWH, PM, Applicatons, SAP etc.) Each team has their own team managed boards where they manage their projects and tasks. 

The way the CIO currently has an overview is, we have a team managed IT Projects board, where some people are entering their own projects, as tasks + subtasks - In some instances this is enough, but for larger projects this makes no sense because using only tasks and subtasks would remove all the cool overview, planning features of Jira. Additionally some teams  run their own team boards seperate from the IT Project board. 

So there is no real overview of what is happening on a global level.

Is there a possibility to create a dashboard or a board where the CIO has an umbrella overview of all the projects that are currently ongoing?

Basically a board that incorporates all other team boards, but still allows them to managed their projects? 

Please help. Thanks. 

[Ali Umut Terzi]

Hi! @Vanda Ceric  👋

This can be solved quite easily. Usually, when we want to get outputs or reports from multiple projects at once, we handle it using filters.

I’d suggest creating a new filter that defines the exact scope of issues you want to display.

For example:

project in (A, B, C) AND issuetype in (Epic, Task, Bug)
or

assignee in (user1, user2, user3)

Once you’ve saved this filter, you can use it in a dashboard, board, or even inside Plans (Advanced Roadmaps) to get a global overview of all projects.

Actually, I built a similar setup at my workplace — combining work from two departments across four or five projects.
We collected only specific issue types that required our feedback into a single shared filter,
then used that filter to create a dedicated board inside our main project.

That way, we could keep our own board for visibility,
while still tracking work coming from multiple external projects.
It worked really well for cross-department collaboration — and I think it would fit your needs here too.

If you also have access to Advanced Roadmaps (Plans),
you can use this same filter there to visualize your data on a timeline.

It really depends on how you prefer to view your data:

• 🧩 If you want a Kanban-style view → create a board and apply the filter.
• 📋 If a list view is enough → simply share the filter output.
• 📊 If you want something more structured → build a dashboard with gadgets.
• 🕓 If you prefer a timeline-based view → use the filter in Plans.

Hope this helps! 🙂

[Vanda Ceric]

Hi, thanks for your inputs they helped a lot :) 

I have also attempted to use Structures for this overview as well as it gives another overview?!

[Marlene Kegel - codefortynine]

Hi @Vanda Ceric,

I am Marlene, product manager of Quick Filters for Jira Dashboards.

If you’re open to using a Marketplace app, you could also build your dashboard with our app. One advantage is that you can configure the gadgets to display data across all projects, while still being able to filter the view by project using the Quick Controller gadget.

You can also filter by other Jira fields, such as issue type, assignee, or any custom criteria you define with JQL.

You can try out Quick Filters for Jira Dashboards without installation on our demo dashboards.

[Shalini Pradhan]

Hello @Vanda Ceric ,

Good day! Welcome to Atlassian Community :)

You can create a dashboard to provide a overall view:

Steps:

• Create a filter and include all your projects in site. Filter will look something like:
  project in ("SAP", "Applications", "PM", "DWH")
• Navigate to Dashboard -> Create new dashboard and give a desired name, lets say: CIO – Global IT Overview
  
  
• Add any relevant gadget from Add a Gadget section, like Filter Results (shows active projects/tasks), Two-Dimensional Filter Statistics (shows report in Project vs Status format ) etc
  
• I have selected Filter Results gadget, so you can select the filter, just created in the first step and all other details and save.
  

Thank you!

[Vanda Ceric]

Hi Thanks for the detailed instructions :) Helped a lot. 

[Gor Greyan]

Hi @Vanda Ceric

Welcome to the Atlassian Community!

I think, the following solution will work for you.

1. Create a filter

The board is powered by a JQL filter that spans multiple projects.

1. Go to Filters → View all filters → Create filter

2. In the JQL bar, write something like:

   project in ("DWH", "SAP", "Applications", "PM", "IT Projects") AND issuetype in (Epic, Story, Task) AND status not in (Done, Cancelled) ORDER BY project, priority DESC

3. Click Save as → name it something clear, like
   “CIO – Global IT Overview”

4. Share it with the right people (CIO, management group).

Create a board from that filter

1. Go to Boards → View all boards → Create board

2. Choose either:

   • Kanban board (best for ongoing project monitoring), or

   • Scrum board (if you want sprint-style planning)

3. Choose “Board from an existing Saved Filter”

4. Select your saved filter: CIO – Global IT Overview

5. Name it something like “CIO Global IT Board”

Then, you can add quick filters like:
project = "DWH"
project = "SAP"
project = "Applications"

Let me know if you need further assistance.

[Vanda Ceric]

Hi Thanks for the detailed instructions :) Helped a lot.  

Unfortunately, there is some groundwork on the project-level set up that needs to be done for this report to look the way i wante it. Let the clean up begin :) 

[Gor Greyan]

Hi @Vanda Ceric

Glad that this helps.
After the work, let me know if you need further assistance.