So a bit of context.
Company has multiple locations and multiple teams (DWH, PM, Applicatons, SAP etc.) Each team has their own team managed boards where they manage their projects and tasks.
The way the CIO currently has an overview is, we have a team managed IT Projects board, where some people are entering their own projects, as tasks + subtasks - In some instances this is enough, but for larger projects this makes no sense because using only tasks and subtasks would remove all the cool overview, planning features of Jira. Additionally some teams run their own team boards seperate from the IT Project board.
So there is no real overview of what is happening on a global level.
Is there a possibility to create a dashboard or a board where the CIO has an umbrella overview of all the projects that are currently ongoing?
Basically a board that incorporates all other team boards, but still allows them to managed their projects?
Please help. Thanks.
Hi! @Vanda Ceric 👋
This can be solved quite easily. Usually, when we want to get outputs or reports from multiple projects at once, we handle it using filters.
I’d suggest creating a new filter that defines the exact scope of issues you want to display.
For example:
project in (A, B, C) AND issuetype in (Epic, Task, Bug)
or
assignee in (user1, user2, user3)
Once you’ve saved this filter, you can use it in a dashboard, board, or even inside Plans (Advanced Roadmaps) to get a global overview of all projects.
Actually, I built a similar setup at my workplace — combining work from two departments across four or five projects.
We collected only specific issue types that required our feedback into a single shared filter,
then used that filter to create a dedicated board inside our main project.
That way, we could keep our own board for visibility,
while still tracking work coming from multiple external projects.
It worked really well for cross-department collaboration — and I think it would fit your needs here too.
If you also have access to Advanced Roadmaps (Plans),
you can use this same filter there to visualize your data on a timeline.
It really depends on how you prefer to view your data:
Hope this helps! 🙂
Hello @Vanda Ceric ,
Good day! Welcome to Atlassian Community :)
You can create a dashboard to provide a overall view:
Steps:
Thank you!
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Hi @Vanda Ceric
Welcome to the Atlassian Community!
I think, the following solution will work for you.
The board is powered by a JQL filter that spans multiple projects.
Go to Filters → View all filters → Create filter
In the JQL bar, write something like:
project in ("DWH", "SAP", "Applications", "PM", "IT Projects")
AND issuetype in (Epic, Story, Task)
AND status not in (Done, Cancelled)
ORDER BY project, priority DESC
Click Save as → name it something clear, like
“CIO – Global IT Overview”
Share it with the right people (CIO, management group).
Go to Boards → View all boards → Create board
Choose either:
Kanban board (best for ongoing project monitoring), or
Scrum board (if you want sprint-style planning)
Choose “Board from an existing Saved Filter”
Select your saved filter: CIO – Global IT Overview
Name it something like “CIO Global IT Board”
Then, you can add quick filters like:
project = "DWH"
project = "SAP"
project = "Applications"
Let me know if you need further assistance.
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