Dashboard - Create Activity Stream just for updates on items in a filtered result

[Aaron Fanta]

I've got a dashboard I'm trying to optimize for our team. We all get assigned bugs, stories, tasks, subtasks, etc,. and then watch others' items for coverage, secondary review, etc,. We've got a few great filtered result reports we like and we want to integrate a dashboard that will show us when others make comments on these assignments.

I've tried filtering an Activity Stream but it's just not filterable enough. Does anyone know if you can make an Activity Stream type display that shows recent comments, reassignments, field changes, etc only for objects that pass a filter result?

This would give us an easy way for us to get a feed of when developers from other teams make updates, fix version is updated, someone changes/assigns a due date, changes priority, or any of the other things that can help keep us in touch with our active assignments/coverages without us needing to refresh the page every time or rely on email notifications not getting lost.

Thanks in advance to any and all help and direction!

[Petter Gonçalves]

Hello @Aaron Fanta

Welcome to the Atlassian Community!

Per your description, I understand that you would like to filter which issue updates you need to display in the activity stream gadget of your dashboard.

The activity stream gadget can be based in a JQL filter of Jira, where you can set a search based in any issue fields, as you can see in the documentation below:

What is advanced searching in Jira Cloud? 

The documentation above will provide you all parameters you can use to build your query and return the issues you want. Since you didn't provide the exact issues you want to return in the filter, allow me to provide you a practical example on how you can use the mentioned feature:

1. Click in the search icon  at the left-top corner of your Jira application page > Click on Advanced search for issues
2. Let's suppose you want to display in your activity stream all the issues created in the last 30 days that are with the status "in progress" at the "Scrum" project. This is the query you must add in the bar:

   project = scrum and created >= -30d and status = "In Progress"

3. Save the query above as a filter
4. Navigate to your dashboard > Click to add/edit your activity stream gadget > Click Add a filter and add the filter you created
   

Doing the steps above, the gadget you configured will only display the updates, comments and assignments for the issues "In progress" from the project "Scrum" that were created in the last 30 days.

Let us know if you have any questions.

[Aaron Fanta]

When I add a filter, It only gives me a predefined list of options in dropdowns and not a raw JQL field. I'm looking to filter on this:

issuetype in (Bug, Story, Task, Sub-task) AND status != Closed AND (assignee = currentUser() OR watcher = currentUser()) AND sprint in openSprints()

[Petter Gonçalves]

Hello @Aaron Fanta

Indeed, the Activity stream from Jira Cloud has limited filtering options. Sorry to provide you with the wrong instructions, for that moment, I completely forgot that the filtering options of the activity stream don't work in the same way as other gadgets.

Although we can not use JQL to filter the activity stream, We have the following feature request in our road map to implement this option:

JIRA Activity Stream Gadget FIlter 

Feel free to vote and watch the suggestion to increase its priority and also receive notifications about any updates.

As a workaround, you can use a third-party app like Filters Activity Stream.