Creating sprints for multiple teams

[Chris Berry]

Hi,

Am I understanding correctly that in Jira, if you have multiple teams (team boards), you must create sprints for each board? So if I have ten teams, I have to create ten sets of sprints? Is there no way to create one master set of sprints that can be pushed to each team?

Thanks

[Frédéric Tardieu]

Hi @Chris Berry ,

Correct, sprints are per-board. The most common solutions are:

• Jira Automation rules to auto-create matching sprints across boards on a schedule as mentioned by @Mikael Sandberg , or
• Jira Premium Plans for cross-team sprint coordination.

Should you then need to visualise how work items (eg. subtasks, stories, epics) are distributed across teams & sprints (which may not be synchronised in time), huminder's Board Studio addresses that point:

Disclaimer: I'm the author of this app ;-)

Cheers, F.

[Trudy Claspill]

Hello @Chris Berry 

Welcome to the Atlassian community.

Are your teams using Team-managed or Company-managed Spaces to track their work?

Does each team have their own Space or is the work tracked in one consolidated Space with each team having a separate board that shows just their work?

Do you want your teams to share sprints; i.e. all the work for the teams goes into a common 2-week sprint and they are all onboard with the start and end dates of the sprint?

[Chris Berry]

Hi, I believe it's company managed spaces.

We have one space with each team having a team board beneath the main space.

In Rally, we created one set of sprints and that cascaded to each team. In Jira so far, I have only see how to create sprints for each team (team board).

[Mikael Sandberg]

You have a couple of options, one is to not use a board for each team and instead use the Teams field to indicate with team the work item belongs to and then have quick filters for each team. That way you only have to maintain one board and create sprints on a single one. 

The other option would be to use automation that triggers on sprint create to create the sprint in each team board. Just note that you would have to name the sprint differently for each sprint in order to avoid situations were the wrong sprint is added to a work item.

Does each team have the separate space?

[Chris Berry]

Each team is under the same space. The problem with option one is that we will eventually have hundreds and even thousands of records and using filters to maintain team separation seems like a nightmare.

I can look into automating this. That seems like a better option. We want each team to have their own team board so we can limit the filters needed.

Thanks!

[Chris Berry]

Hi, after some more searching, I think I figured out how to do it.

You can create on set of sprints and "share" them with multiple boards. You need to create a team board that sees everything in the space and create the sprints there.

Then, when you go to an individual teams "team board", you can go to a work item, select the sprint you created in the other board, and it will then show the sprint in the individual teams backlog. Very strange functionality if you ask me.

[Trudy Claspill]

Sorry, I didn't get a notification about your first reply.

What you discovered is exactly what I would've told you about.

Scrum boards will show the Sprints that are created within them, and the Sprints that contain items that are within the scope of the board's filter. As soon as you add an item to the sprint that sprint will display in every Scrum board where that issue is displayed.

Jira allows any issue to be added to any sprint. That is how a sprint can be shared between boards.

[Trudy Claspill]

Hello @Chris Berry 

If @Mikael Sandberg and my responses helped you resolve your questions please consider clicking on the Accept Answer button above Mikael's initial response. That will mark your Question as Solved, which helps others searching the community find posts with validated answers.

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