Automation

[HaRsHaS_ V]

I want Jira to send emails when a fix version is 4 days or 2 days away from release. I see there is a standard template for issues. However, I want to use it for version

Does this JQL work? Verision = " " AND duedate <= endOfDay({{numberOfDaysBeforeDueInclusion}}) AND statusCategory != done AND assignee != empty

The Template also shows a branch, is the branch need in this case?

[Karan Sachdev]

Hey @HaRsHaS_ V

You may consider writing an automation rule for this.

The smart value for version release date is {{issue.fixVersions.releaseDate}}.

You may write a rule to check if the difference of this date and current date is less than 2 days, and send a mail to the required recipients. You may have to tweak the smart value a bit and test it on sample work items to ensure it works as expected.

Here's the smart value for comparison and the sample rule:{{now.diff(issue.fixVersions.releaseDate).days.abs}}

Thanks!

[Bill Sheboy]

Hi @HaRsHaS_ V 

First, the Jira version used impacts the automation options, and you have tagged your question with multiple versions.  Which version of Jira are you using:

• Cloud
• Server
• Data Center

Next, does your upcoming version / release have any work items assigned to it in the Fix Versions field?

• If yes...
  • Your rule could use a Scheduled trigger with no JQL, and then gather any issues with JQL to check them with the earliestUnreleasedVersion() function.
  • How the issues are gathered depends upon your Jira version...
    • For Server or Data Center, use a branch with bulk-handling feature and the plural {{issues}} smart value, checking the first one.
      • {{issues.first.fixVersions.releaseDate.max}}
    • For Jira Cloud, use the Lookup Work Items action and the smart value {{lookupIssues}}, checking the date of the first one.
      • {{lookupIssues.first.fixVersions.releaseDate.max}}
• If no...
  • Your rule could use a Scheduled trigger, and then call the REST API to identify any upcoming versions, and check the release date to send the email

Kind regards,
Bill