Automation rule needs to be triggered based on issue name

[Alvaro Landin]

Hello community,

How could I create an automation rule where the trigger is based on which is the name of a previously created issue.

In other words, I want to execute a rule only when a specific story (XX) is created so I can include some sub-tasks under it. This story is created weekly, so I need this rule to be executed each time a story with name XX is created.

Any help will be highly appreciated!

[Bill Sheboy]

Hi @Alvaro Landin 

I recommend trying the Issue Created trigger, following that immediately with a condition test on the summary.  The rule will trigger more often but it will not continue processing if it does not match your condition.

Kind regards,
Bill

[Alvaro Landin]

Hi @Bill Sheboy ,

Indeed! I have used that trigger and it works by including an 'If" based on summary field.

I still have one additional query maybe you could help me with.

As an story is being created every week under an already existing epic, after some months I will end up with 20 stories named the same way. Would be possible to include in the rule anything that adds a prefix (or something similar) so I can differentiate one weekly issue from the previous one. So then if the story is called "Weekly analysis" I will end up with something like:

W1 Weekly analysis

W2 Weekly analysis

W3 Weekly analysis

W4 Weekly analysis

......

Let me know if there is a way of having something like that in Jira.

Thanks in advance!

Alvaro

[Bill Sheboy]

Yes, that is possible using the format() function for date fields.  Please look here to learn more about that:

https://confluence.atlassian.com/automation/jira-smart-values-date-and-time-993924864.html

[Alvaro Landin]

Hi @Bill Sheboy ,

But can this be applied in the Summary field of an issue created with an scheduled trigger?

I have the feeling we are talking about different things. I could use the current date to specify the week of the year (or week inside a month), so this will differentiate each story from the others. But how could I include that "differentiator" in the summary field of each story with my automation rule?

Thanks in advance for your help!!

[Bill Sheboy]

I do not believe you can do that in the scheduled trigger's JQL; specifically, I do not believe that JQL can be dynamic.

Instead I was suggesting to allow the rule to fire more often than needed and then use an advanced compare condition to limit what gets processed, such as by your timeframe/week information in the issue summary.

[Alvaro Landin]

I guess that I should use some kind of JQL query to detect that specifi story, but I currently struggle to write it properly.