Automation condition - find subtasks which are assigned to user in specific field

[Martin Vali]

Hei

I try to setup automation so that when field "participant" has user  that has no subtask the subtask is created and assinged.

I dont get the look up items working - Rovo drives me nuts - please see automation look up items

[Yashaswini YK · Accepted solution]

Hi @Martin Vali ,
I used "Related work items condition" and the flow worked as expected.
Please try the below.

[Martin Vali]

This worked, Thanks

[Germán Morales _ Hiera · Accepted solution]

Hi @Martin Vali, I can see the issue from your screenshots.

In your Lookup JQL you have assignee = {{user.accountId}}. The problem is that {{user}} in Automation always refers to the person who triggered the rule (you, the admin who clicked Run), not the current participant from the branch.

Inside a "For each smart value {{Participants}}" branch, the current participant is accessed through the field smart value, not through {{user}}. Try replacing {{user.accountId}} with the account ID of the current participant. You can do this by clicking the Insert account id button next to the JQL box and selecting the Participants field from the smart value picker. That will insert the correct reference for the person being iterated.

Your rule structure (branch > lookup > compare size > create subtask) is correct. It's just the JQL reference that's pointing to the wrong user.

[Martin Vali]

thanks for replay, but I had difficulties to use that Insert account id button, so i went previously given choice