Automatically sync Kanban board position to custom field for ranking and sorting

[Alexander Ziegltrum]

Hello Community,

We want to map the position of issues on our project's Kanban/Backlog board to a ranking system. This project organizes Change Projects by its priority. The Team responsible for the board want to be able to have a simple option to sort and therefore prioritize projects by its rank in a list view.

So if you move an issue (which represents a Project) it becomes the number 1 project. Rearranging other issues must be reflected with a number in a customfield.

• Issues at the top get rank 1, below that rank 2, 3, 4, etc.
• This rank number should be stored in a custom field (Number field)
• We want to use this field to sort and display priority across our workflow

In the end, the rank of a project will be synced to all linked issues in other jira projects, where Dev-Teams organize their work according to the given priority of the Project.

Thank you for your thoughts on this and if someone had similar requirements and how you solved it.

Cheers, Alex

[Marc -Devoteam-]

Hi @Alexander Ziegltrum 

This is not possible based on moving the issue on the board.

Moving issues on a board from bottom to top or the other ways around is not an action the can be used in an automation to set a custom field with a value.

Issues on a board in a space (project) are based on rank already, this is based on their position on the board.

You can create a custom field for all issues and base swim lanes on the board on this field values.

Then when the number field on an work type of "project" changes or gets set you can have an automation that updates this field to all linked issues.

[Alexander Ziegltrum]

Hi Marc,

thanks for your thoughts. I am not sure, what you mean by

"you can create a custom field for all issues and base swim lanes on the board on this field values."

Then when the number field on an work type of "project" changes or gets set you can have an automation that updates this field to all linked issues.

Would you mind explaining that a bit more?

[Alexander Ziegltrum]

Hi Marc,

thanks for your thoughts. I am not sure, what you mean by

"you can create a custom field for all issues and base swim lanes on the board on this field values."

Then when the number field on an work type of "project" changes or gets set you can have an automation that updates this field to all linked issues.

 Would you mind explaining that a bit more?