Active sprint showing other prj sprint and issues also

[Shilpi Srivastava]

I have 4 prjs( P1,P2,P3,P4) and another common project( say P5)  which takes input from the 4 prjs. I have a board for P5 where I run a sprint. I have another prj and board P6 which shows only specific issues from P5. But Im able to see the sprint / issue associated with (( P1,P2,P3,P4)) in P6 also which I dont want to. It only happens when P6 board is filtering issues from P1,P2,P3,P4,P5. All are company managed prjs. Does it happen this way that Im able to see all the sprints and boards associated with an issue irrespective of the project?

[Trudy Claspill]

Sprints will display on a Scrum board when either of the following is true:

1. The Sprint was created on that scrum board.

2. The Sprint has issues assigned to it that are within the scope of the Scrum board's filter.

If the filter for the P6 board is configured to show issues that are part of the projects/boards for P1-P5, then any sprints those issues are assigned to will also show in the board for P6.

[Shilpi Srivastava]

Thanks Trudy. 

[Shilpi Srivastava]

But that s where the prb is happening. I have a project without a sprint, but it uses the sprint board of other projects. Issues from that prj are added to different sprint boards. Problem is all issues from the project are shown on all sprint boards . I want them to be shown on a specific sprint board. How can i handle this? Should I change the filter query? Any other workarnd?

[Nic Brough -Adaptavist-]

Yes, you will need to change the board filters.  You'll need to get them to be exclusive on the basis of what you want the sprints to cover, for example if board 1 says "project = x" and board 2 is "project = y", then they will never include the same issues, so their sprints will not appear on the other board.

[Trudy Claspill]

@Shilpi Srivastava 

I think you need to provide more concrete examples of the projects, boards, issues, and sprints.

Issues exist in Projects. An issue exists in one and only one Project. The project in which an issue exists in indicated by the first part of the issue key; i.e. the "XYZ" of "XYZ-123". As Nic said in his August 16 response, the concept of a "common" project P5 that "takes inputs" from the other projects does not make sense in terms of Jira functionality. The issues can exist in only one project at a time. What issues exist in P5?

Scrum boards are based on saved filters. The filters can be constructed to take all issues from a project or issues from multiple projects, and the filter criteria can additionally constrain the issues selected using criteria for other issue fields like Components or Labels.

Sprints are created in a Scrum Board. When the sprint is empty, it will show in only the board where it was created. However, Jira does not restrict what issues can be added to that sprint. Any issue from any project can be added to the sprint.

Besides being displayed in the Scrum Board where they were created, Sprints will display in other boards as well if the sprint includes issues that are within the scope of the saved filter used by the other board. Example

• Board 1 has a saved filter to show issues only from project P1
• Board 2 has a saved filter to show issues only from project P2
• Board 3 has a saved filter to show issues from projects P1 and P2.
• Sprint A is created in Board 1. While empty, the sprint shows only in Board 1.
• An issue from project P1 is added to Sprint A.
• Sprint A now shows in Board 1 and Board 3, because both boards display issues from project P1.
• An issue from project P2 is added to Sprint A. Though Sprint A was not showing in Board 2 previously, it does now because an issue from P2 is added to Sprint A, and Board 2 displays sprints that include issues from P2.

If you can provide more explicit examples of what you have done (board filters, issues in projects, issues in sprints) perhaps we can provide better guidance. We need a better understanding of your current setup and how you want it to function differently.

[Nic Brough -Adaptavist-]

We can't help you with this, because what you're describing does not make any sense in Jira.

We need to understand what you are doing in the first sentence in your question.  Specifically:

>I have 4 prjs( P1,P2,P3,P4) 

Ok, 4 projects.

>and another common project( say P5) 

Ok, a 5th project.  But what's a "common" project?  Projects in Jira are not "common", each project is a project.

>which takes input from the 4 prjs.

What does "takes input from other projects" mean?  What are you doing with this?